Assistant Manager / Team Leader, Corporate Services

Assistant Manager / Team Leader – Corporate Services
Role Title
Team Leader – SPV Services
Department Corporate Services / SPV Services

Role Purpose

The Team Leader is responsible for the day-to-day management of a portfolio of Special Purpose Vehicles (SPVs), ensuring the delivery of high-quality corporate administration, governance and company secretarial services. The role combines technical expertise, client relationship management, leadership and oversight of a team of administrators to ensure excellent client service, regulatory compliance and operational efficiency.

The Team Leader will act as a key point of contact for clients, directors, investors, lenders, legal advisers and other professional stakeholders, while supporting the strategic growth and development of the SPV Services business.

Key Responsibilities

Client Service & Portfolio Management

- Manage and oversee a portfolio of SPVs, holding companies and related corporate structures.
- Act as the primary relationship manager for allocated clients and key stakeholders.
- Ensure all entities are administered in accordance with constitutional documents, client agreements and applicable regulatory requirements.
- Coordinate transactions including acquisitions, disposals, financings, restructurings, refinancings and liquidation processes.
- Ensure client requests are handled promptly and professionally in line with service level expectations.
- Identify opportunities for additional services and support business development initiatives.

Corporate Governance & Company Secretarial

- Oversee board and shareholder meeting processes, including preparation of agendas, board papers, minutes and resolutions.
- Ensure statutory records, registers and corporate documents are maintained accurately and up to date.
- Monitor governance requirements and ensure timely filing of regulatory and statutory obligations.
- Support directors and boards by providing practical corporate governance guidance.

Leadership & People Management

- Lead, mentor and develop a team of administrators and senior administrators.
- Allocate work effectively across the team and monitor workload capacity.
- Review work prepared by team members to ensure quality, accuracy and compliance.
- Conduct performance reviews, set objectives and support professional development.
- Foster a positive, collaborative and high-performing team culture.

Risk, Compliance & Regulatory Oversight

- Ensure adherence to applicable legal, regulatory and internal compliance requirements.
- Maintain high standards of risk management and corporate governance.
- Escalate operational, compliance or client risks appropriately.
- Support periodic client reviews, due diligence processes and regulatory inspections.
- Promote a strong culture of regulatory awareness and good governance practices.

Financial Management & Operational Excellence

- Monitor portfolio profitability, recoverability and fee collection.
- Review and approve time recording and billing activities.
- Ensure adherence to internal policies, procedures and service standards.
- Drive process improvements and efficiencies across the SPV Services function.
- Contribute to strategic initiatives, projects and system enhancements.

Skills & Experience

Essential

- Significant experience within corporate administration, company secretarial or fiduciary services.
- Proven experience administering SPV structures, structured finance vehicles, private equity, real estate or debt transactions.
- Strong knowledge of Jersey company law and corporate governance requirements.
- Experience managing client relationships and complex transactions.
- Previous people management or supervisory experience.
- Excellent organisational, communication and stakeholder management skills.
- Strong attention to detail and ability to manage multiple priorities.
- Proficient in Microsoft Office and corporate administration systems.

Desirable

- CGI (ICSA), TEP, ACCA qualification, or equivilent or working towards qualification.
- Relevant legal, governance, accounting or fiduciary qualification.
- Experience working with international institutional clients and regulated service providers.
- Knowledge of FATCA, CRS, AML/CFT and beneficial ownership requirements.