Administrator, Corporate Services

Administrator – Corporate Services

Location: Jersey
Department: Corporate Services
Vacancy Type: Permanent

The Position

Our Corporate Services team provides a comprehensive range of corporate administration, governance and company secretarial services to a diverse international client base. We support a variety of entity types, including private companies, holding structures, investment vehicles, family office structures and special purpose vehicles (SPVs).

As an Administrator, you will be responsible for delivering high-quality administrative and company secretarial services to a portfolio of clients. Working closely with Senior Administrators, Team Leaders and Managers, you will assist with the day-to-day administration of client entities, ensuring compliance with statutory and regulatory requirements while providing excellent client service.

This is an excellent opportunity for a motivated individual looking to develop a career in Corporate Services within a professional and supportive environment.

Your Responsibilities

- Collaborate with colleagues to manage a portfolio of corporate entities and provide efficient administrative support.
- Assist with the incorporation, maintenance and winding-up of companies and other legal entities.
- Prepare board and shareholder resolutions, minutes, agenda packs and other corporate documentation.
- Maintain statutory records, registers and client files, ensuring accuracy and completeness at all times.
- Ensure client records are updated promptly with all relevant correspondence and documentation.
- Assist with statutory and regulatory filings and ensure deadlines are met.
- Support client due diligence, periodic reviews and compliance processes.
- Provide assistance with the opening and maintenance of bank accounts and related client matters.
- Build and maintain strong relationships with clients, intermediaries, regulators and other professional advisers.
- Communicate effectively and professionally with clients and colleagues.
- Maintain confidentiality and handle sensitive information with integrity.
- Accurately record time spent on client matters to support billing and management reporting.
- Identify opportunities to improve processes and efficiencies within the team.
- Proactively undertake additional responsibilities and administrative tasks as required.

Your Profile

Essential

- Strong organisational and administrative skills.
- Excellent written and verbal communication abilities.
- High attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Capable of working independently while contributing effectively as part of a team.
- Proactive and solutions-focused approach to work.
- Strong client service ethic and professional attitude.
- Good working knowledge of Microsoft Office applications.

Desirable

- Previous experience within Corporate Services, Company Secretarial, Fiduciary or Financial Services environments.
- Knowledge of Jersey company administration and corporate governance requirements.
- Studying towards, or interested in pursuing, a professional qualification such as CGI (formerly ICSA), STEP or a relevant financial services qualification.
- Experience working with corporate entities, SPVs or holding structures.