Accounts Payable Specialist

Accounts Payable Specialist (Contract)

Job Description The Accounts Payable Specialist is responsible for accurately processing vendor invoices, issuing payments, and maintaining complete and organized financial records related to accounts payable. This role plays a key part in ensuring timely payments to vendors and supporting the overall financial health of the organization. The position is best suited for someone who is highly detail-oriented, organized, and comfortable working in a fast-paced, high-volume environment. Responsibilities

- Review, verify, and enter vendor invoices into the accounting system with a high degree of accuracy.
- Perform three-way matching of invoices to purchase orders and receiving documentation to ensure correct quantities, pricing, and terms.
- Route invoices for appropriate approval in accordance with established company policies and approval workflows.
- Prepare and process payment runs, including checks, ACH payments, and wire transfers, in a timely manner.
- Reconcile vendor statements and resolve billing discrepancies, short payments, or other payment issues promptly.
- Maintain accurate, organized, and up-to-date accounts payable files and records for easy retrieval and audit readiness.
- Respond to vendor inquiries professionally and promptly, providing clear information on payment status and resolving concerns.
- Assist with month-end close by preparing accounts payable accruals and generating related reports.
- Support internal and external audits by gathering and providing required documentation and explanations related to accounts payable activity.
- Handle inventory-related invoicing and ensure proper matching and recording of inventory purchases.
- Contribute to continuous improvement of accounts payable processes and controls.
- Perform other accounts payable and accounting-related duties as assigned.

Essential Skills

- Experience in accounts payable, including entering invoices and performing three-way match between invoices, purchase orders, and receiving documents.
- Ability to process high-volume invoices, preferably 80100 or more invoices per day.
- Hands-on experience with SAP, including use of SAP HANA or similar ERP systems for accounts payable processing.
- Proficiency with Microsoft Excel and other basic office software to track, analyze, and reconcile accounts payable data.
- Experience with inventory invoicing and familiarity with matching inventory-related invoices to supporting documentation.
- Strong attention to detail and accuracy in data entry and financial recordkeeping.
- Ability to manage deadlines and maintain timeliness in a fast-paced, high-volume environment.
- Effective communication skills for interacting with vendors and internal stakeholders.
- Organizational skills to maintain well-structured files and documentation for audits and month-end close.

Additional Skills & Qualifications

- Experience walking through and explaining a full accounts payable process from invoice receipt to payment and reconciliation.
- Comfort working with various payment methods, including checks, ACH, and wire transfers.
- Ability to answer process-focused questions such as invoice volume handled weekly and specific use of MS Excel in daily work.
- Capability to describe how accuracy and timeliness are maintained during periods of high-volume invoice processing.
- Interest in joining a fast-growing organization with potential for contract-to-hire opportunities.

Work Environment This is a full-time, Monday through Friday position based 100% onsite. The role offers a flexible start time while requiring an eight-hour workday and availability to stay until at least 4:00 p.m. Work is performed in a professional office environment located at either a Roanoke facility or a Greenwood, IN facility. The position involves regular use of accounting and ERP systems, including SAP HANA, as well as Microsoft Excel and other standard office tools. The environment is fast-paced and high volume, with strong collaboration across accounting and operational teams and a focus on supporting a growing organization. Contact Me: Catherine Sullivan, Recruiter View my availability here: Book a Meeting
Job Type & Location
This is a Contract position based out of Greenwood, IN.
Pay and Benefits
The pay range for this position is $21.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Greenwood, IN.
Application Deadline
This position is anticipated to close on Nov 20, 2026.
Workplace Type
This is a fully onsite position in Greenwood,IN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.