AP Analyst

Job Title: AP Analyst Job Description
The AP Analyst supports the corporate Accounts Payable function by managing end-to-end invoice processing, performing three-way matching, analyzing supplier invoices, and resolving AP exceptions. This role ensures accurate and timely payments, proper accounting treatment for non-purchase order invoices, and effective coordination of multiple AP processes within a high-volume, enterprise environment.
Responsibilities
- Process Accounts Payable invoices accurately and efficiently within Oracle Cloud or a similar ERP system.
- Perform three-way match between purchase orders, receipts, and invoices to ensure accuracy and compliance.
- Conduct detailed supplier invoice analysis to identify discrepancies, issues, or required clarifications.
- Research and remediate AP exceptions, ensuring timely resolution and minimal impact on payment cycles.
- Determine the appropriate accounting treatment for non-purchase order invoices in accordance with company policies.
- Initiate supplier payments in a timely and accurate manner while adhering to internal controls and approval workflows.
- Manage multiple AP processes simultaneously, including invoice processing, monitoring the AP inbox, and tracking approvals.
- Create and maintain pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel to analyze AP data and support reporting needs.
- Support purchasing, supplier, and vendor master data activities, including matching tax IDs and managing 1099-related information.
- Collaborate with internal stakeholders to resolve invoice, approval, and payment issues and provide clear status updates.
- Contribute to continuous improvement of AP processes, tools, and workflows to increase efficiency and accuracy.
Essential Skills
- Associates degree or equivalent education.
- Four or more years of experience processing Accounts Payable invoices within an organization with revenue greater than $300 million.
- Four or more years of experience performing three-way match in a large-scale organizational environment.
- Four or more years of experience managing multiple AP processes, including invoicing, AP inbox management, and approvals.
- Several years of experience in supplier invoice analysis, AP exception research and remediation, identifying accounting treatment for non-purchase order invoices, and initiating supplier payments.
- Four or more years of experience working with an ERP system such as Oracle, SAP, Workday, JD Edwards, NetSuite, PeopleSoft, Great Plains, or similar platforms.
- Several years of experience creating pivot tables, using VLOOKUPs, and applying basic formulas in Microsoft Excel.
- Previous experience working in a temporary or contract role since 2017 or later.
- Strong attention to detail and accuracy in high-volume AP environments.
- Ability to manage multiple priorities and processes simultaneously while meeting deadlines.
- Solid understanding of Accounts Payable principles, invoice processing, and payment workflows.
Additional Skills & Qualifications
- Hands-on experience with Oracle Cloud for Accounts Payable processing.
- Experience in purchasing processes and supplier or vendor master data creation and maintenance.
- Familiarity with matching tax IDs and supporting 1099 reporting requirements.
- Strong analytical skills for reviewing invoices and resolving exceptions.
- Comfort working within large, complex organizations and cross-functional teams.
- Demonstrated reliability and performance in previous contract or temporary roles.
- Proactive mindset with a focus on process improvement and efficiency.
Work Environment
This position operates within a corporate, state-of-the-art facility that offers on-site amenities such as a gym and cafeteria. The role follows a hybrid work schedule, with mandatory on-site work on Tuesday, Wednesday, and Thursday, and remote work on Monday and Friday. The AP Analyst joins an established Accounts Payable team of more than eight professionals and collaborates closely with leadership that is described as flexible and understanding. The environment is fast-paced and high-volume, utilizing modern ERP systems and Microsoft Excel for daily operations. Contractors may be eligible for extensions beyond an initial term based on performance, and the role offers holiday pay for six major holidays along with accrual of paid time off based on hours worked.
Job Type & Location
This is a Contract position based out of Malvern, PA.
Pay and Benefits
The pay range for this position is $26.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Malvern, PA.
Application Deadline
This position is anticipated to close on Nov 27, 2026.
Workplace Type
This is a hybrid position in Malvern,PA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.