About this role
Jackson Memorial Hospital
Department : Jackson Memorial Hospital
Address : 1611 NW 12 th Ave, Miami, Florida, 33136
Shift details : Full-Time, Days
Why Jackson:
Jackson Memorial Hospital is the flagship hospital for Jackson Health System and it has been a beacon of medical excellence and community care for more than a century. Throughout its rich and storied history, Jackson Memorial - located in the heart of the City of Miami - has been ground zero for some of the world's greatest medical breakthroughs and important moments in South Florida. We've grown into one of the nation's largest public hospitals, and one of the few that is also a world-class academic medical center with a proud mission and proven success. Jackson Memorial is an accredited, tertiary teaching hospital with 1,500 licensed beds, where nearly every medical specialty is provided by some of the world's most skilled and highly regarded multidisciplinary team of healthcare professionals. Summary
The JHF Administrative Specialist provides administrative support to Development, Events, and Operations of the Jackson Health Foundation.
Responsibilities
Assists with donor acknowledgements and recognition.
Prepares and mails renewal solicitations, fund mailings, event & fundraising campaign save the dates and invitations, and other Foundation mailings as needed.
Assists with entering and processing development actions into the Blackbaud Raiser's Edge (RE) software, as well as open and modify records.
Enters and maintains all event guest names into RE for event seating and registration lists; serve as registration trouble shooter for all events.
Schedules meetings with JHF membership/constituent groups; prepares materials, presentation folders, and items needed for meetings and presentations; secure meeting location and catering; take and transcribe meeting minutes.
Additional administrative support includes but not limited to: oversee office filing system; handle incoming and outgoing telephone calls as backup receptionist for Foundation main phone line and email account; review incoming correspondence; coordinate deliveries; prepare confidential correspondence, reports and other documents; manage marketing and campaign tabling/giveaway and other inventory; assist with preparing new employee onboarding packets.
Supports overall efforts of the Foundation as needed.
Performs other duties as assigned by Director of Administration and CEO.
Experience
Generally requires 3 to 5 years related experience.
Generally requires 5 years of experience as an executive assistant for a C-Level executive. Proven experience in planning and coordinating events, preferably in the nonprofit or foundation sector. Proficiency in event management software and tools.
Education
High school diploma is required. Bachelor's degree in related field is preferred.
Skill
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.
Credentials
Valid license or certification is required as needed, based on the job or specialty. Bilingual skills are preferred.
Unit Specific Credential
Working Conditions
Environmental Conditions - Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Physical Requirements - Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).