Executive Administrative Partner

Meta is seeking an experienced Executive Administrative Partner to join the administrative team supporting the office of the Chief AI Officer. The person in this role will need to be a problem-solver with attention to detail as well as highly organized given complex needs, heavy volume, and significant projects and tasks across the office. This person will manage a complex calendar alongside project and task-based work. Additionally, the ideal candidate will be support-minded, adaptable, have experience communicating effectively with executives, cross-functional partners, and external stakeholders in both written and verbal formats, excel at relationship building and collaboration, and be proactive and resourceful in executing projects and tasks across the team and company. This position is full-time and onsite five days per week.

Responsibilities

Manage complex scheduling and logistics movements
Manage reactive and proactive scheduling
Coordinate internal and external meetings
Prepare expense reports and purchase requisitions
Travel to support large off-sites as needed
Support onsite team needs
Coordinate both domestic and international travel arrangements
Build cross-functional relationships between departments
Partner closely with org lead admins
Communicate key org and company updates to admins and cross-functional partners

Qualifications

5+ years of relevant experience providing administrative support to 1 or more executives
5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
5+ years of relevant calendar management and expense report management experience for 1 or more executives
Experience prioritizing multiple projects
Experience with Microsoft Office and Google Suite Experience demonstrating attention to detail, taking ownership of tasks, working proactively, and driving tasks to completion
Experience managing logistics across multiple teams
Prior or current experience supporting VPs at large scale tech company, particularly in a scaled office
Experience driving events and fostering team morale
BA/BS Degree
Experience independently managing projects, multi-tasking, and changing direction quickly if needed
Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
Project management experience
Experience building, managing and influencing cross-functional business stakeholder relationships
Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
Experience building and maintaining trust with leadership and partners
Consistent track record of ensuring confidentiality and discretion in all partnerships
Experience in a multi-staff office environment
Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)