About this role
Overview
The Work & Experience Partner roles focuses on shaping and optimizing global workspaces and enabling business performance through data-driven insights and aligned workplace practices. This is a globally connected position responsible for experience design, workforce enablement, and cross-functional collaboration.
Key Outcomes expected
Employee Experience & Onboarding Excellence • Design and orchestrate globally consistent onboarding and pre-boarding experiences.• Ensure readiness across IT, workplace, communications, and stakeholder touchpoints.• Lead communication announcements for new-hire visibility moments that support.
Graitec’s employer brand • Partner with Hiring Managers to create meaningful first-week experiences.• Coordinating the end-to-end process to ensure a Work Experience Excellence, including but not limited to onboarding, SharePoint management, global communications governance, HR calendar and global messaging synchronization as well as vendor and contractor creation.
Workplace Strategy & Culture Activation • Drive the cultural energy of Graitec offices so they feel alive, engaging, and connected.• Translate business and headcount forecasts into proactive workspace planning.• Support wellbeing initiatives (quiet areas, collaboration zones, space design).• Structure Graitec's Well-Being programme focusing on promoting employee health, balance, and productivity through clear, practical initiatives on healthy working habits.
People Operations & Analytics Integration • Validate physical-space data, hybrid attendance patterns, and occupancy metrics.• Contribute to workforce planning with capacity analytics and actionable insights.• Ensure compliance with H&S, employee location accuracy, and global facilities governance.
Global Mobility & Talent Enablement • Support global mobility processes: visas, work permits, renewals, and office readiness.• Administer mobility cases and coordinate with external vendors.• Facilitate smooth cross-border relocations and employee settling.
Offboarding & Employee Lifecycle Governance • Lead HRIS-aligned offboarding processes and secure asset return.• Manage access removal, documentation, and compliance steps.• Ensure the best offboarding experience aligned to Graitec’s values and worldwide practices.
Culture, Events & Recognition • Coordinate cultural recognition programs, and employee celebrations.• Guide leaders in embedding recognition into their team rhythms.• Plan compliant and safe events with clear ROI and global standards.
Diversity, Sustainability & Change Programs • Support accessibility audits, sustainability measures, and ESG-aligned practices.• Contribute to change-management initiatives through space reconfiguration and communication support.• Structured process for the Culture & Global Travel Experience at Graitec.Employer Branding & Communication• Enhance Graitec’s employer brand through workplace storytelling and social visibility.• Create engaging content for internal channels (Gnet) and LinkedIn.• Employer Branding, EVP & External Visibility Culture communications including but not limited to Life@Graitec global internal and external visibility.
Strategic Facilities & Corporate Assets Governance • Enterprise Asset Governance & Optimization, Responsible for consolidation strategies, cost-to-value evaluation, and governance of asset allocation to support operational efficiency and organizational scalability. Contract Lifecycle & Vendor Portfolio Strategy, renewal forecasting, risk assessment.
Company Internal Data • Corporate Real Estate & Workplace Operations StrategyLeadership of activities related to the optimization of corporate workspaces, Accountable for the governance of all facility-related operations and service delivery frameworks.
Responsibilities
- Proven experience as an office manager, HR assistant, or similar role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Qualifications
- Positive and outgoing attitude
- Fluent level of English
- Ability to work independently and as part of a team.
- High school diploma or equivalent; additional qualifications as an Office Manager or Secretary will be a plus.