Office Administrator

JOB TYPE: Temporary / Temp-to-hire

LOCATION: Houston, TX

SCHEDULE:  Full-Time

DESCRIPTION

The Office Administrator is a temporary position with the potential to become a full-time, permanent position based on business needs and performance. This role is relied upon to complete a variety of tasks in support of the Houston office and shop and coordinate with the Canadian Administrator .

QUALIFICATION/REQUIREMENTS/EDUCATION

- 2+ years of general office administrative experience.

- Industry-related experience preferred but not required.

- Dependable and reliable with attendance.

- Highly motivated with the ability to prioritize workloads and deliver results.

- Positive attitude, high degree of personal accountability and endless curiosity.

- Outstanding communication, interpersonal & diplomacy skills.

- Willingness to learn and ability to work well within a collaborative team.

- Excellent communicator.

- Intermediate proficiency with the following software:  Word, Excel, PowerPoint, Outlook and feel comfortable working with Social media applications.

- Experience with MS Dynamics, ReQlogic an asset.

DUTIES AND RESPONSIBILITIES
(include the following, however, other duties may apply)

- Supporting managers as needed.

- Arrange crew accommodations for US employees.

- Rental and mileage tracking.

- Inventory management support.

- Accounts payable support.

- Purchase Order support.

- Organizing/maintaining timesheet database and providing biweekly field timesheets summary for payroll.

- Assisting with organizing and ordering promotional items.

- Coordinating and helping with conferences.

- Welcoming visitors, processing mail, and receiving deliveries.

- Ordering and arranging maintenance of office supplies, furniture, and equipment.

- Updating and proof-reading policies and manuals.

- Understanding of and compliance with all company safety rules and policies.

- Representing Opla and its core values.

- Other duties as assigned.