Entry Level Branch Billing Coordinator

Job Title: Branch Billing Coordinator Job Description
The Branch Billing Coordinator plays a key role in ensuring accurate, timely billing and customer account maintenance across multiple branches. This position works closely with sales and contract administration to set up and update customer accounts, enforces proper billing documentation, and resolves invoice discrepancies in collaboration with internal teams and customers. The role offers a long-term career path, beginning as a contract-to-hire opportunity, and involves hands-on work with ERP and billing systems in a dynamic, on-site environment.
Responsibilities
- Work closely with sales and contract administration teams to prepare customer account set-ups, changes, and cancellations.
- Enforce the use of proper paperwork and documentation to process all billing transactions and customer changes.
- Manage billing activities for approximately 5–7 branches, ensuring accuracy and consistency across locations.
- Utilize Oracle billing software to process, review, and maintain billing records and customer invoices.
- Enter all manual billing items at month end in a timely and accurate manner.
- Prepare manual invoices as necessary to meet specific customer requirements.
- Collaborate with branch teammates, the collections department, and customers to investigate and resolve billing discrepancies.
- Provide responsive billing-related customer service, addressing questions and concerns regarding invoices and account status.
- Perform data entry related to accounts receivable and invoicing, maintaining organized and up-to-date records.
- Use Excel to sort, filter, and apply basic formulas to billing and customer data.
- Adapt to changing day-to-day responsibilities and priorities in a dynamic branch environment.
Essential Skills
- Bachelor's degree in Accounting, Finance, or a related field OR at least 1+ years of billing experience.
- 1+ years of experience with any ERP system for candidates who are not new graduates.
- Proficiency in Excel, including the ability to filter, sort, and use basic formulas (pivot tables and VLOOKUP are not required).
- Experience with accounts receivable processes and billing operations.
- Strong customer service skills focused on resolving billing and invoice issues.
- Accurate and efficient data entry skills for invoicing and account maintenance.
- Ability to work with Oracle billing software or similar ERP billing tools.
- Capacity to be flexible and adaptable, understanding that daily tasks and priorities may vary.
- Solid understanding of basic accounting and invoicing principles.
Additional Skills & Qualifications
- Background in accounting or finance coursework that supports billing and accounts receivable responsibilities.
- Experience with SAP or other ERP platforms in addition to Oracle.
- Familiarity with handling invoice discrepancies and coordinating with collections teams.
- Strong organizational skills to manage billing for multiple branches simultaneously.
- Effective communication skills for working with internal teams and customers.
- Ability to learn new systems and processes quickly in a fast-paced environment.
- Interest in a long-term opportunity with growth potential following a 6-month contract-to-hire period.
Work Environment
This position is fully on-site in a professional office setting, supporting multiple branches and working closely with sales, contract administration, collections, and branch teammates. Training hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. After training, the schedule can be adjusted to either 7:00 a.m. to 4:00 p.m. or 9:00 a.m. to 6:00 p.m., offering some flexibility within standard business hours. The role involves daily use of ERP and billing systems such as Oracle and potentially SAP, as well as frequent work in Excel for data management and reporting. The environment is collaborative and dynamic, with varied day-to-day tasks that require adaptability and a focus on accuracy and customer service.
Job Type & Location
This is a Contract position based out of Houston, TX 77042.
Pay and Benefits
The pay range for this position is $22.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Houston,TX 77042.
Application Deadline
This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.