About this role
IMPORTANT - Watch this quick Loom video on how to get hired:
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0
C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH
Finance & Accounting Virtual Assistant
Job ID: JOSDEE2
Industry: E-Commerce, Consumer Products, Customer Support
Location: LATAM / South Africa / PH
Job Status: Part Time - 20 hours per week
⏰ Work Schedule: Monday to Friday, 9 to 5pm (Pacific Time) — Morning Preferred
Salary: $10 to $12 per hour
Target Start Date: ASAP
ROLE OVERVIEW
About the Client
Our client is an innovative electric bike brand based in the US, known for crafting high-quality, lifestyle-driven rides. Rapidly growing and focused on strong team alignment, their core finance and operations leadership is seeking a dedicated remote professional to streamline daily workflows and support their continued expansion.
About the Role
We are seeking a detail-oriented, highly coachable Finance/Accounting Virtual Assistant to provide part-time administrative and financial support. Working directly alongside the accounting leads, you will manage day-to-day documentation, assist with routine financial workflows, and support lightweight administrative tasks to ensure core financial processes run smoothly.
KEY RESPONSIBILITIES
Financial & Accounting Admin
- Handle general finance-related paperwork, document gathering, and routine administrative workflows.
Accounting Assistance
- Apply basic bookkeeping principles to assist with data entry, transaction categorization, and routine reconciliations using QuickBooks Online and Bill.com (vendor bills and payments processing).
Tax & Year-End Support
- Assist with the preparation and distribution of annual 1099 forms at year-end.
Compliance & Process Adherence
- Help ensure the company adheres to required internal controls, regulatory procedures, and operational checklists.
Light HR & Onboarding Support (5–10% of time)
- Provide secondary support for HR administrative duties, including verifying onboarding document prep, record-keeping, and tracking required paperwork as needed.
Team Collaboration
- Maintain flexibility to support administrative and operational tasks across the department as needed.
QUALIFICATIONS & SKILLS
Must-Haves (Non-Negotiable)
- Direct experience or educational background in Accounting or Finance.
- Clear understanding of core accounting principles, including debits, credits, and cash vs. accrual accounting.
- Proven ability to handle sensitive and confidential financial and HR information responsibly.
- High level of attention to detail and strong organizational skills.
- Smart, highly coachable mindset with a positive, team-oriented attitude.
- Exceptional written and verbal English communication skills.
Nice-to-Haves / Preferences
- Hands-on experience or familiarity with QuickBooks Online and Bill.com.
- Experience or familiarity with preparing and distributing 1099 tax forms.
- Prior exposure to or understanding of US sales tax processing.
- Prior experience supporting light HR processes or employee onboarding documentation.