About this role
We are looking for a highly organized and detail-oriented Admin to join our growing real estate brokerage in Dubai.
The successful candidate will support the day-to-day administrative operations of the office, assist the management and sales team, maintain accurate records, and ensure smooth coordination between internal teams, clients, and external parties.
Key Responsibilities
- Manage daily administrative and office coordination activities.
- Maintain and organize company documents, records, contracts, and files.
- Prepare reports, letters, forms, and other administrative documents.
- Support the real estate sales team with day-to-day administrative requirements.
- Maintain accurate records of property listings, agents, clients, and transactions.
- Coordinate appointments, meetings, and internal schedules.
- Assist with onboarding and documentation for new employees and agents.
- Handle email correspondence, phone calls, and general office communication.
- Coordinate with external service providers, government authorities, and other relevant parties when required.
- Assist with property-related documentation and transaction paperwork.
- Monitor office supplies and coordinate procurement when required.
- Ensure company records and databases are kept accurate and up to date.
- Provide general administrative support to management and other departments.
Requirements
- Previous experience in an administrative role within a UAE real estate brokerage or related industry is preferred.
- Strong organizational and multitasking abilities.
- Good knowledge of Microsoft Office, particularly Excel and Word.
- Strong written and verbal communication skills.
- Good English communication skills.
- Ability to handle confidential information professionally.
- Strong attention to detail and accuracy.
- Ability to work independently as well as coordinate with a team.
- Familiarity with UAE real estate documentation and processes is an advantage.
- Experience with CRM systems or real estate platforms is an advantage.
- Candidates currently based in the UAE are preferred.
Benefits
- Competitive salary based on experience.
- Professional and collaborative working environment.
- Opportunity to grow within a developing real estate brokerage.
- Exposure to a dynamic real estate environment.
- Career development opportunities.