About this role
About this job:
Q-Sourcing Tanzania
Limited is a manpower management solutions firm operating in the East African
Region in the countries of Tanzania, Uganda, Kenya, Rwanda, and South Sudan.
On behalf of our Tanzania based client, we are
looking for a competent and experienced Fleet Administration Coordinator .
POSITION IN THE COMPANY
Position Label : Fleet
Administration Coordinator .
Function : People &
Culture
Supervisor
Position : Fleet Manager,
POSITION PURPOSE
To provide effective administrative and data management support
for Fleet Operations by ensuring accurate maintenance of vehicle service and
repair records, timely processing of fleet-related reports and documentation,
coordination of driver and visitor transport arrangements, and efficient
management of fleet administration activities to support business operations
and compliance requirements.
KEY DUTIES AND RESPONSIBILITIES
Main Areas of Responsibility:
- Ensure that all
vehicle service and repair data are accurately recorded and maintained in
Fleetio as per the LPO for each vehicle, and maintain proper physical document
files.
- Prepare and
distribute quarterly vehicle maintenance cost reports to all Branch Managers.
- Prepare and
compile the monthly Excel report showing the list of outsourced Q Source
drivers and their overtime before the 10 th of each month for
submission to the Payroll team. Also ensure verified through-vehicle track
system overtime reports for TCC drivers are compiled before the 10 th of every month for signing and forwarding to the Payroll section.
- Ensure timely
arrangement of drivers for visiting personnel, including airport transfers,
hotel transportation, office visits, and other required movements within the
city.
- Order office
stationery and coordinate other office requirements each month.
- Collect monthly
fuel reports from all TCC branches before the 5th of each month, compile them,
and prepare the Fleet Dashboard report. Share it with the Sales team before the
8th of each month for consolidation with the sales volume dashboard.
- Confirm and
obtain approval for monthly transport usage with users and HODs, and follow up
with vendors to ensure timely submission of estimates and invoices.
- Monitor vehicle
wash services and confirm completion as required.
- Ensure all branch
deliveries are completed accurately and on time, and that all records are
properly entered into the relevant systems and filed immediately upon receipt.
- Perform any other
duties assigned by the Line Manager
Requirements
MANDATORY
REQUIREMENTS
KNOWLEDGE, SKILLS, EXPERIENCE REQUIRED
Education
- University Degree,
or Advanced diploma
Computer Skills:
- good knowledge of
Microsoft office and outlook
Work Experience:
- 1 year of related field
experince
ADDED ADVANTAGE
Language
Skills:
- Fluent
in English and Kiswahili
How
to apply:
All candidates who meet the criteria outlined as above are
encouraged to send their CVs/Resumes to: [email protected] or link below not later than 22 nd Sept 2026.
https://jobs.qsourcing.com/jobs/Careers/735362000021052001/QSTL-FLEET-ADMINISTRATION-COORDINATOR?source=CareerSite
This position is open to Locals only.
For any further clarifications call +255 748 570 327
Note:
Only shortlisted applicants will be contacted.
Q-SOURCING
SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO
DISQUALIFICATION