About this role
We are hiring an Administrative Assistant to provide day-to-day administrative and documentation support to the CEO Office. This role is responsible for document preparation, filing, and signature tracking, coordinating correspondence, and handling routine administrative tasks, while maintaining strict confidentiality of sensitive CEO and company information.
What you will do:
- Prepare, format, print, scan, and organize CEO Office documents; maintain electronic and physical filing systems.
- Track documents submitted for CEO signature (date received, department, action required, status, date returned) and follow up on missing documentation.
- Handle routine CEO Office administrative requests, document delivery/collection, meeting prep, travel/expense paperwork, purchase requests.
- Maintain records of incoming/outgoing correspondence and route requests as instructed.
- Support Board/legal administration as needed preparing resolutions for signature, archiving records, tracking originals, coordinating couriers.