About this role
Duties and Responsibilities
- Manage the executive office and HQ facilities to ensure all daily operations run efficiently, smoothly, and effectively.
- Maintain a professional, welcoming, and highly organized work environment for team members, executives, and visiting partners.
- Serve as the primary point of contact for executive office matters and act as a seamless operational liaison between executive leaders, local office staff, and cross-functional teams in Ohio.
- Plan, coordinate, and manage executive meetings, onsite team events and celebrations, and offsite leadership conferences.
- Coordinate and manage detailed travel arrangements, itineraries, and accommodations for executive office staff and leadership.
- Oversee office inventory, supplies, and administrative spending to ensure all department expenses remain within budget guidelines.
- Ensure all executive office documents, records, and contracts are properly organized and maintained; assist Human Resources and leadership in preparing presentations, reports, and administrative materials.
- Assist in the development, rollout, and administrative maintenance of executive office strategies, workplace policies, and facility procedures
- Perform other related duties and special projects as requested by the team and leadership.
Qualifications
- 5+ years of experience in executive office management, corporate facilities administration, or executive assistant roles within a fast-paced corporate environment.
- Proven experience working with leadership/ C-Suite executives in a fast paced environment where agility and situational awareness and adaptability are essential.
- Bachelor’s degree in Business Administration, Communications, or a related field is highly preferred.
- Exceptional organizational, time-management, and multitasking skills with proven ability to prioritize critical tasks under tight deadlines.
- Strong leadership, high emotional intelligence, and interpersonal skills with a service-oriented mindset.
- Excellent written and verbal communication skills.
- Absolute discretion and demonstrated ability to maintain strict confidentiality regarding sensitive corporate and leadership information.
- Highly proficient with Google Workspace and modern workplace collaboration tools (e.g., Slack,Google Meet).
Benefits
- Medical, Dental, Vision, Life Insurance
- 401k plan
- Additional Opt-In Insurances
- PTO + Sick Time Pay
- L'ange Hair Product Stipend- a quarterly stipend to help you refresh your favorite L'ange products and also try new products!
Key Integra Competencies (All candidates are expected to demonstrate, regardless of role)
- Action Oriented
- Situational Adaptability
- Drives Results