Events Operations Coordinator

Job Title: Event Operations Coordinator Job Description Take ownership of the inventory room, including organizing materials and implementing an inventory tracking system. Manage inventory of branded event materials and supplies used for large-scale events. Conduct regular inventory counts, document inventory through photos, and maintain accurate records. Coordinate shipping and tracking of event materials. Assist with loading, unloading, and transporting event supplies as needed. Be comfortable working on your feet, moving materials, and supporting event setup and breakdown activities. Responsibilities

- Organize and maintain the inventory room, implementing an efficient tracking system.
- Manage the inventory of branded event materials and supplies for large-scale events.
- Conduct regular inventory counts and document them through photos.
- Maintain accurate inventory records.
- Coordinate the shipping and tracking of event materials.
- Assist with the loading, unloading, and transportation of event supplies.
- Support event setup and breakdown activities.
- Open and process purchase orders and integrate new vendors into internal systems.
- Process invoices and payments.
- Support general event administration and reporting.

Essential Skills

- 3+ years of experience in event planning.
- Ability to operate independently.
- Comfortable with inventory planning and management.
- Event coordination and logistics skills.
- Strong administrative support skills.
- Billing and event research skills.

Additional Skills & Qualifications

- Proficient in office skills and packing products.
- Experience in event logistics, management, content, and marketing.
- Ability to communicate effectively.

Work Environment The position requires working 5 days a week in the NYC office from 9 am to 6 pm. There is potential for remote flexibility after the initial onboarding and training period. Must be available for an 8-10 day conference in Austin, TX from Jan 27 to Feb 3. This role offers significant growth potential, with opportunities to take on greater ownership and responsibility as trust and experience are built. The team is rapidly expanding, adding 4-5 new events this year alone.
Job Type & Location
This is a Contract position based out of New York, NY.
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New York,NY.
Application Deadline
This position is anticipated to close on Oct 3, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.