About this role
Location: Beverly Hills, CA
Salary: $80K - $90K (more based on experience)
Job Description/Qualifications:
Organization & Time Management
- Maintain the executive's calendar and daily schedule.
- Organize priorities, deadlines, and ongoing projects.
- Keep task lists current and ensure priorities remain organized.
- Prepare daily and weekly action lists.
- Maintain organized digital files and documents.
Execution & Follow Through
- Track assignments and deadlines.
- Follow up with employees, vendors, and business partners to ensure commitments are completed.
- Remind the executive of important deadlines and outstanding items.
- Ensure projects continue moving without constant reminders.
- Help prevent important tasks from falling through the cracks.
Executive Support
- Coordinate meetings and appointments.
- Prepare meeting agendas and organize supporting materials.
- Take meeting notes and track action items.
- Draft emails and other professional correspondence.
- Coordinate travel arrangements when needed.
- Assist with research and special projects.
Communication
- Act on behalf of the executive by communicating assignments, requests, and follow up items to employees, clients, vendors, and business partners.
- Coordinate with team members to ensure requested tasks are completed accurately and on time.
- Follow up on outstanding requests until they are resolved or completed.
- Provide regular status updates so the executive always knows where projects stand.
- Serve as a professional point of contact for internal and external communications.
- Handle confidential information with professionalism and discretion.
Qualifications
- Minimum 3 years supporting an executive, business owner, or senior leader.
- Exceptional organizational skills.
- Outstanding time management.
- Excellent written and verbal communication.
- Strong attention to detail.
- Excellent follow through.
- Ability to manage multiple priorities in a fast paced environment.
- Professional, dependable, and trustworthy.
Preferred Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft Teams
- Microsoft Planner
- OneDrive
- RingCentral
- Filevine experience is a plus but not required.
The Ideal Candidate
- You are naturally organized and enjoy bringing structure to busy environments.
- You take ownership of your work, follow through on commitments, and don't need constant reminders to complete tasks.
- You enjoy keeping projects moving, staying ahead of deadlines, and helping others become more productive.
- You are dependable, resourceful, and take pride in making sure nothing important is overlooked.