Recruiting Coordinator

Recruiting Coordinator

Location: San Diego, CA (Primarily On-Site) Duration: Temporary Leave Coverage with Potential for Extension or Conversion

About the Opportunity

We are seeking a highly organized and detail-oriented Recruiting Coordinator to support recruiting and onboarding operations during a critical period of growth. This role will provide leave coverage for a key HR team member while partnering closely with Recruiting, HR, and Hiring Managers to deliver a seamless candidate and new hire experience. The ideal candidate has strong experience with iCIMS onboarding , enjoys working with data and systems, and thrives in a fast-paced, high-volume hiring environment. This is an excellent opportunity to gain exposure to recruiting operations, onboarding programs, HR systems, and process improvement initiatives within a collaborative team.

Key Responsibilities

Onboarding & Candidate Experience

- Manage end-to-end onboarding workflows through the iCIMS onboarding platform.
- Monitor onboarding task completion and ensure all pre-employment requirements are completed accurately and on time.
- Coordinate new hire documentation, offer processing, and onboarding communications.
- Serve as a primary point of contact for candidates throughout the onboarding process.
- Partner with hiring managers and internal stakeholders to ensure a positive and seamless new hire experience.

Recruiting Operations

- Support recruiting activities during periods of high hiring demand.
- Maintain candidate records and workflow activity within recruiting systems.
- Coordinate interviews, offers, and onboarding milestones as needed.
- Assist Recruiting and HR teams with administrative and operational projects.

Reporting & Data Management

- Generate, analyze, and distribute onboarding and recruiting reports.
- Review large datasets to validate information, identify discrepancies, and maintain data accuracy.
- Utilize advanced Excel functions to track metrics, analyze trends, and support decision-making.
- Monitor onboarding progress and provide regular updates to leadership.

HR Systems & Process Improvement

- Support HRIS and talent acquisition system initiatives, including upcoming system implementations and upgrades.
- Assist with data migration, system testing, workflow validation, and user acceptance testing.
- Identify opportunities to improve onboarding processes, reporting capabilities, and operational efficiency.
- Troubleshoot onboarding workflow issues and help optimize system functionality.

Required Qualifications

- 2+ years of experience in Recruiting Coordination, Talent Acquisition Operations, HR Coordination, or Employee Onboarding.
- Hands-on experience with the iCIMS Onboarding Module , including: Workflow management
- Task tracking
- Reporting and analytics
- Automated communications
- Troubleshooting and user support
- Configuration and onboarding administration

- Advanced Microsoft Excel skills, including: Pivot Tables
- VLOOKUP/XLOOKUP
- Data validation and reporting

- Experience processing new hire documentation and coordinating onboarding activities.
- Strong attention to detail and ability to manage large volumes of information accurately.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

- Experience supporting high-volume recruiting environments.
- Previous experience with ATS, HRIS, or talent management system implementations.
- Experience with data migration, process testing, and workflow optimization.
- Ability to quickly learn new systems and technologies.
- Strong problem-solving skills with a proactive, solutions-oriented mindset.
- Experience supporting organizations undergoing growth or transformation initiatives.

Why Join Us?

- Join a collaborative HR and Recruiting team supporting significant organizational growth.
- Gain valuable experience in recruiting operations, onboarding, reporting, and HR technology.
- Work directly with recruiting leadership and strategic HR initiatives.
- Opportunity to contribute to process improvements and system implementation projects.
- Potential for assignment extension and/or long-term career opportunities.
Job Type & Location
This is a Contract position based out of San Diego, CA.
Pay and Benefits
The pay range for this position is $27.00 - $29.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in San Diego,CA.
Application Deadline
This position is anticipated to close on Oct 2, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.