Program Support Specialist

Actalent is currently seeking a qualified a procurement and records coordinator. Must live in Oregon, Washington, Idaho or Montana. This assignment serves as a technology procurement and records coordinator and Technology Acquisition Advisor Associate (TAAA.) The role provides critical support to the Chief Information Officers (CIO) Internal Business Operations team to ensure the smooth, compliant, and efficient processing of technology procurement actions and financial coordination for federal government clients. This assignment is ideal for a proactive, highly organized, and detail-oriented individual who excels at foundational and process-driven work. Position Responsibilities:

- Request Management & Process Facilitation
- Manage the "BuyIT" shared inbox, serving as the frontline point of contact for reviewing, monitoring, triaging, and logging all incoming technology procurement and service inquiries.
- Identify technology procurement requests received in the "BuyIT" inbox and systematically redirect requestors to the official BPA system of record with the appropriate submission instructions, paths, and links.
- Provide timely, professional status updates to stakeholders, ensuring clear communication, high-level customer service, and correct routing through designated channels.
- Procurement Documentation & Record Keeping
- Track contract renewal dates and collaborate with the assigned Contracting Officer Representative (COR) to ensure complete request packages are submitted to contracting prior to the Procurement Action Lead Time (PALT).
- Under the direction of the Technology Acquisition Advisor or COR, contact software publishers and hardware/service vendors to obtain government cost estimates.
- Assist the COR with gathering internal/external documentation for requisition requirements; perform comprehensive quality assurance checks on procurement packages to ensure all required forms are present, accurate, and complete.
- Create and maintain a centralized document repository. Mark, organize, and file physical and digital records (including emails) in strict accordance with compliance requirements, Information Security (INFOSEC), and Information Governance & Lifecycle Management (IGLM) standards.
- Ensure official records are audit-ready and distribute sensitive documentation only to authorized personnel with a validated "need to know."
- Financial & Accrual Coordination
- Facilitate the collection, consolidation, and organization of monthly financial accrual information from technology CORs.
- Ensure accurate accrual data is submitted to the Finance department within established deadlines.
- Maintain records of all accrual submissions and related financial communications for future auditing and tracking.
- SharePoint Site Optimization & Maintenance
- Serve as a key contributor to the lifecycle management of the IT Acquisition SharePoint site including:
- Assist in structuring the site to ensure intuitive navigation and accessibility for technology CORs.
- Identify, gather, and upload essential resources, including templates, Standard Operating Procedures (SOPs), and governing policies.
- With Supervisor oversight and input,conduct routine audits and validation checks to verify that all hosted information is accurate, compliant, and up to date.
- Proactively identify opportunities for system enhancement and assist in implementing approved updates.

Qualifications

- An Associates degree or equivalent training in Information/Computer Technology, Business Systems, Computer Technology, or a related technical field is preferred.
- 1 year of experience is required with an applicable Associates degree.
- 3 years of experience are required without a degree or an applicable degree.
- Experience must be consistent with the specific requirements of a Business Analyst, business purchasing agent, and/or information technology business analysis and Support role.
- Demonstrated experience managing a shared inbox or utilizing a ticket-based system (e.g., Cherwell Service Management, ServiceNow) to triage requests, enforce process compliance, redirect users to correct submission portals, and manage competing priorities.
- Basic familiarity with procurement, purchasing, or basic financial tracking processes.
- Proficiency with the Microsoft Office Suite (Outlook, Excel, Word) and SharePoint for file and document management.
- Strong technical writing skills and the ability to present information in various forms (textual, graphical, and statistical).
- Ability to follow established procedures with high precision, consistency, and strict adherence to deadlines.

Preferred Skills & Experience:

- Prior experience working within a federal government or federal contracting environment.
- Strong logical reasoning skills to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Ability to apply general rules to specific problems to produce viable options for stakeholder or Subject Matter Expert (SME) consideration.
- Ability to identify when processes are diverging from standards or when issues are likely to arise, and proactively present options to the appropriate audience or SME.

Job Type & Location This is a Contract position based out of Portland, OR.
Pay and Benefits
The pay range for this position is $36.00 - $40.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Portland,OR.
Application Deadline
This position is anticipated to close on Oct 7, 2026. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.