Insurance Coordinator

Job Title: Insurance Coordinator Job Description
The Insurance Coordinator provides bilingual patient support during the open enrollment period, meeting with patients in kidney care clinics to explain insurance options, assist with paperwork, and facilitate connections to enrollment resources. This non-clinical, field-based role focuses on helping patients understand Medicare Advantage plan options and health insurance exchange requirements, while ensuring accurate documentation of all patient interactions.
Responsibilities
- Meet with identified patients during their treatment window in kidney care clinics to provide education and support in either English or Spanish.
- Review Medicare Advantage insurance plan options with patients using provided educational handouts.
- Facilitate connections between patients and independent insurance brokers to support the enrollment process.
- Support patients with health insurance exchange eligibility paperwork, including reviewing forms and assisting with document completion.
- Perform administrative tasks related to insurance coordination that are non-complex but require direct, in-person interaction with patients.
- Organize, manage, and maintain patient paperwork and documentation in an orderly and accurate manner.
- Capture clear, effective notes to log patient engagement activities and outcomes in appropriate systems or trackers.
- Participate in daily virtual huddles with the supervisor and team to review priorities, share updates, and coordinate patient support activities.
- Provide daily reporting on patient contacts, including results and follow-up needs.
- Collaborate with clinic staff to ensure smooth patient interactions and alignment with clinic workflows.
- Travel between different kidney care clinics within an assigned geographic area to meet scheduled patient support needs.
- Utilize Microsoft Office Suite and other administrative tools to support data entry, reporting, and documentation.
Essential Skills
- Proficiency in both English and Spanish, with the ability to communicate clearly and comfortably with patients in either language.
- Strong customer service skills, with a patient-centered approach and the ability to build rapport in a healthcare clinic setting.
- Experience with data entry and administrative support, including accurate and timely documentation of patient interactions.
- Ability to organize paperwork effectively and maintain detailed notes on patient engagement activities.
- Comfort interacting directly with patients in a healthcare clinic environment, including face-to-face conversations during treatment windows.
- Ability to travel between different clinics within an assigned geography on a regular basis.
- Proficiency with Microsoft Office Suite for documentation, reporting, and administrative tasks.
- Ability to participate reliably in daily virtual huddles and provide consistent daily patient contact reporting and results.
Additional Skills & Qualifications
- Basic understanding of health insurance concepts, including Medicare Advantage and health insurance exchanges, is preferred.
- Prior experience in insurance coordination, insurance verification, or related administrative support roles is beneficial.
- Experience working in or supporting healthcare or kidney care clinic environments is an advantage.
- Strong organizational skills and attention to detail in handling patient documentation and eligibility paperwork.
- Ability to work independently across multiple locations while maintaining effective communication with the team.
Work Environment
This is a non-clinical, field-based position working primarily in kidney care clinics. The role is structured as a temporary contracted engagement of approximately 6090 days, focused on the open enrollment period from mid-October through mid-December, with potential extension into 2027 and the possibility of transitioning into a full-time Insurance Coordinator role. You will work traditional business hours, offering a predictable daytime schedule. The position requires on-site work across multiple clinic locations within a designated geography, including areas such as Austin, North Houston, West Texas, San Antonio, The Valley, and Laredo in Texas. The work environment involves frequent face-to-face interaction with patients, close collaboration with clinic staff, and daily virtual huddles with your team. Professional attire appropriate for a healthcare clinic setting is expected.
Job Type & Location
This is a Contract position based out of Houston, TX.
Pay and Benefits
The pay range for this position is $17.00 - $20.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Houston,TX.
Application Deadline
This position is anticipated to close on Oct 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.