Administrative Assistant Reception

Job Title: Administrative Assistant / Receptionist Job Description
The Administrative Assistant / Receptionist provides high-level administrative and front desk support to ensure the smooth operation of the office. This role manages information and communication flows, conducts basic research, handles information requests, and performs a variety of clerical and bookkeeping tasks. The position serves as a central point of contact for internal and external inquiries, supporting daily office functions with accuracy, professionalism, and confidentiality.
Responsibilities
- Perform general office duties, including ordering office supplies and maintaining adequate inventory levels.
- Maintain records management systems to ensure documents are organized, accessible, and up to date.
- Perform basic bookkeeping tasks as required to support office and financial operations.
- Prepare invoices, reports, memos, letters, financial statements, and other business documents with a high level of accuracy.
- File and retrieve corporate documents, records, and reports in accordance with established procedures.
- Open, sort, and distribute incoming correspondence, including physical mail, faxes, and emails, in a timely manner.
- Prepare responses to routine correspondence and inquiries, ensuring clear, professional communication.
- Act as an information and communication manager for the office by routing messages and information to the appropriate parties.
- Handle information requests from internal staff and external contacts with professionalism and discretion.
- Conduct basic research as needed to support administrative and executive tasks.
- Support front desk and reception activities by greeting visitors and directing them appropriately, as required.
Essential Skills
- Strong verbal and written communication skills to prepare documents and interact with colleagues and visitors.
- Ability to multi-task and prioritize work in a busy office environment.
- Customer service skills to provide a professional and welcoming experience for internal and external contacts.
- Interpersonal skills to build effective working relationships across the organization.
- Ability to work independently and manage time effectively with minimal supervision.
- Ability to keep information organized and maintain confidentiality of sensitive documents and communications.
- Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.
- High school diploma or GED.
- 02 years of experience in administrative support, administrative assistance, or front desk roles.
Additional Skills & Qualifications
- Experience providing administrative support to executives or senior leaders is beneficial.
- Background in front desk or reception work is an advantage.
- Comfort with preparing financial statements and basic financial documents is helpful.
- Familiarity with records management systems and document filing procedures is preferred.
- Ability to adapt to changing priorities and support various office functions as needed.
Work Environment
This role operates in a professional office environment with a front desk and reception area. The Administrative Assistant / Receptionist works primarily on a computer using Microsoft Word, Excel, PowerPoint, and email systems, and regularly handles physical documents, mail, and office supplies. The position involves regular interaction with staff, visitors, and external contacts, requiring a professional demeanor and appearance. Work is typically performed during standard office hours, with a focus on maintaining an organized, efficient, and responsive administrative and reception area.
Job Type & Location
This is a Contract position based out of Miami, FL.
Pay and Benefits
The pay range for this position is $21.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Miami,FL.
Application Deadline
This position is anticipated to close on Oct 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.