Office Assistant

Office Assistant Job Description

Department: Operations
Reports to: Office Manager
Location: Corporate Headquarters, Addison, TX
FLSA Status: Non-Exempt
Schedule: Monday – Friday, 8am – 5pm (flexible)

Position Summary

As an Office Assistant, you'll be the backbone of our operations, creating an organized, welcoming, and efficient workplace environment. In this dynamic role, you'll work alongside leadership and teams across our growing anesthesia practice management organization to ensure smooth day-to-day operations, support employee experiences, and contribute to our collaborative company culture. If you're detail-oriented, proactive, and passionate about making a positive impact on workplace experiences, we'd love to meet you.

Key Responsibilities

Supply Management: Monitor, order, and maintain inventory of office supplies including paper, pens, printer cartridges, and cleaning materials to keep our workspace fully stocked and operational

Employee Wellness & Food Services: Stock snacks and beverages, plan and coordinate office lunches every Tuesday and Friday, and support employee wellness initiatives

Onboarding Support: Collaborate with the Office Manager, HR, Operations, and executive team to execute comprehensive onboarding experiences for new hires, ensuring they feel welcomed and set up for success

Culture & Engagement: Create a vibrant workplace atmosphere by decorating our office to celebrate holidays, major sporting events, employee birthdays, anniversaries, and special achievements

Administrative Support: Answer phones professionally, welcome and direct visitors, schedule appointments, manage correspondence, and provide first-class administrative support to all departments

Document Management: Organize and maintain files, records, and documentation systems; perform data entry and ensure information accuracy and accessibility

Office Maintenance: Keep common areas clean, organized, and welcoming; coordinate with maintenance services and vendors to address facility needs

Mail & Package Handling: Sort, distribute, and process incoming mail and packages; prepare outgoing correspondence for timely delivery

Required Qualifications

High school diploma or equivalent
Strong organizational and time management skills with ability to manage multiple priorities

Proficiency in Microsoft Office Suite

Excellent written and verbal communication skills

Ability to multitask, prioritize responsibilities, and work effectively both independently and as part of a team

Physical requirements: Ability to lift up to 30 lbs.; requires frequent bending, stretching, reaching, walking, and standing

Proactive mindset, positive attitude, and collaborative communication style

Preferred Qualifications

Previous administrative or office management experience
Experience with office equipment operation and troubleshooting
Customer service or receptionist experience

Why Join Us

We are a growing anesthesia practice management company with 700+ employees and contractors, committed to supporting healthcare professionals while maintaining a vibrant, collaborative workplace culture. We offer competitive compensation, comprehensive benefits, and genuine opportunities for growth and development.

Benefits Package Includes:
Comprehensive health, dental, and vision insurance
$50,000 company-provided life insurance
Multiple voluntary insurance options for additional peace of mind
401(k) retirement plan with 3% non-discretionary company match
15 days of PTO and paid holidays
Professional development and training opportunities
Supportive, inclusive, and collaborative work environment