Payroll Specialist

Who We Are

PACE by IIH is empowering senior participants to age at home with dignity through personalized, comprehensive care plans that deliver high-quality health and human services along with strong community support. Through an interdisciplinary and participant-centered model of care, PACE by IIH is committed to improving quality of life, promoting independence, and providing compassionate support tailored to the unique needs of each participant. Our team works collaboratively to deliver innovative, community-based healthcare solutions that allow seniors to remain safely and comfortably in their homes while receiving the care and services they need to thrive.

Benefits

- 401(k)

- Dental insurance

- Employee assistance program

- Employee discount

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid sick time

- Paid time off

- Referral program

- Retirement plan

- Vision insurance

Job Summary
Under the supervision of the Payroll Administrator, the Payroll Specialist assists to make sure payroll is processing timely, accurately, and in accordance with state and federal rules and regulations by performing a variety of activities from data entry to research of most current labor laws.

Essential Job Functions
Duties include, but are not limited to the following:

- Performs daily Payroll department operations

- Provides timekeeping support to staff (time card corrections, paid time off requests, etc.)

- Assists in collecting and entering necessary payroll adjustments (e.g. employee expense and mileage reimbursements)

- Resolves employee direct deposit information issues

- Assists in staff training and development around payroll-specific topics (e.g. time and attendance)

- Responds to payroll inquiries from staff in a timely manner

- Compiles data around missed punches, meal premiums, split shift premiums

- Reviews organization policies, procedures, and practices related to payroll and makes recommendations for improvement

- Assists in ensuring organization-wide compliance with federal, state, and local legislation pertaining to payroll

- Participates in developing department objectives, goals, and systems, and in planning of corresponding activities

- Attends and participates in staff meetings, in-service trainings, projects, and committees as assigned

- Adheres to organization practices, procedures, and policies

- May require occasional use of personal vehicle.

Qualifications

Knowledge, Skills and Abilities

- Highest degree of confidentiality

- Strong attention to detail and ability to see the big picture (think strategically)

- Ability to consider the needs and wants of others besides self

- Conflict recognition/resolution and negotiation skills

- High sense of responsibility and proactive problem solving

- Proficient knowledge of computer skills including but not limited to MS Office (Word, Excel, Access, PowerPoint, and Outlook)

- Knowledge of general office procedures, equipment, and filing systems

- Excellent writing skills

- Effective oral communication

- Ability to quickly learn department goals, services, policies, and procedures

- Knowledge of general office procedures, equipment and filing systems

Working Conditions and Physical Demands
The working conditions and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Ability to access all areas of the center throughout the workday

- Ability to lift up to 35 pounds occasionally, 15 pounds frequently, and 7 pounds constantly; required to obtain assistance of another qualified employee when attempting to lift or transfer objects over 25 pounds

- Requires constant hand grasp and finger dexterity; frequent sitting, standing, walking and repetitive leg and arm movements, occasional bending, reaching forward and overhead; squatting and kneeling

- Work is generally performed in an indoor, well-lighted, well-ventilated, heated, and air-conditioned environment

Experience

- Minimum of one (1) year of payroll-related experience, preferred

- Minimum of one (1) year of documented experience working with a frail or elderly population

Education and Certification

- High school diploma or equivalent, required

- Some college, preferred

- Is medically cleared for communicable diseases and has all immunizations up-to-date before engaging in direct participant contact.

Core Values

- CARE is central to what we do, prioritizing the well-being, dignity, and independence of our senior participants.

- COMPASSION in every interaction, ensuring kindness, empathy, and understanding guide our care.

- CULTURE that reflects the diverse backgrounds of those we serve and fosters a workplace where every team member feels supported, valued, and empowered to grow.

- COMMUNITY that fosters connection, belonging, and support for participants and their families.

- COMMITMENT to quality improvement, innovation, and delivering healthier outcomes.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.