Procurement and Sourcing Specialist

Who We Are

PACE by IIH is empowering senior participants to age at home with dignity through personalized, comprehensive care plans that deliver high-quality health and human services along with strong community support. Through an interdisciplinary and participant-centered model of care, PACE by IIH is committed to improving quality of life, promoting independence, and providing compassionate support tailored to the unique needs of each participant. Our team works collaboratively to deliver innovative, community-based healthcare solutions that allow seniors to remain safely and comfortably in their homes while receiving the care and services they need to thrive.

Benefits

- 401(k)

- Dental insurance

- Employee assistance program

- Employee discount

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid sick time

- Paid time off

- Referral program

- Retirement plan

- Vision insurance

Job Summary
The Procurement and Sourcing Specialist supports all departments across the organization through proper evaluation and management of purchase requests. This position is responsible for developing and maintaining a centralized purchasing management system that ensures a consistent and cost-effective process. Successful performance standards for this role include knowledge of inventory management, budget development, cost analysis, and familiarity with logistics.

Essential Job Functions
Duties include, but not limited to:

- Works strategically to support Centers for Medicare and Medicaid Services (CMS) initiatives to lower costs, while maintaining high standards for patient care and patient-centered practices.

- Maintains an effective inventory management system for medical supplies, office supplies, durable medical equipment, and other operational expenditures.

- Develops and maintains a inventory list of all supplies, equipment, furniture and other materials (with the exception of IT equipment and Recreational Therapy inventory).

- Reduces waste and overutilization by conducting inventory tracking exercises at least twice per month, ensuring that the organization has real-time knowledge regarding available inventory and inventory that is due to expire.

- Submits inventory management information to the Center Manager, Director of Ancillary Services and Executive Leadership, as appropriate.

- Makes efforts to sustain fiscal solvency and to achieve budget goals by minimizing excess purchasing of supplies and closely monitoring the utilization by department.

- Ensures that purchases are approved following the established approvals process prior to purchasing items.

- Ensures that high cost items, per organizational guidelines, are approved by the Chief Financial Officer (CFO) prior to purchasing.

- Improves fiscal responsibility and accountability, by department.

- Keeps a record of shortages and maintains appropriate levels of product.

- Purchases all relevant materials (i.e. DME, medical supplies, ADHC supplies, office and furniture supplies) while sustaining adherence to a fair bidding process for high cost materials and basic Accounts Payable principles.

- Applies basic purchasing processes, including obtaining quotes, completing purchasing requisitions, obtaining approval, reconciling shipping labels, coordinating the timely return of materials shipped in error, and submitting invoices w/ shipping labels to the Finance Department.

- Prepares a computed accurate record of costs and financial projections.

- Seeks out and builds partnerships with desirable suppliers and vendors.

- Negotiates contracts and deadlines with suppliers and vendors.

- Works closely with the Finance Department and aids in any purchase reconciliation efforts.

- Collaborates with the health plan interdisciplinary team to expediently process approved Service Delivery Requests (SDRs), providing authorization information to a designee in the Claims Department, as needed.

- For all roles and responsibilities, takes corrective actions as needed.

- Fosters a positive work environment with cooperative and collaborative communication with leadership, IDT (Interdisciplinary Team) members, and other PACE employees.

- Accepts administrative tasks as needed

- Attend and participate in staff meetings, in-services, projects, and committees as assigned.

- Adhere to and support the centers practices, procedures, and policies including assigned break times and attendance.

- Accept assigned duties in a cooperative manner; and perform all other related duties as assigned.

- Be flexible in schedule of hours worked.

- May require use of personal vehicle.

Qualifications

Working Conditions and Physical Demands
The working conditions and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Ability to access all areas of the center throughout the workday.

- Ability to lift up to 35 pounds occasionally, 15 pounds frequently, and 7 pounds constantly; required to obtain assistance of another qualified employee when attempting to lift or transfer objects over 25 pounds.

- Requires constant hand grasp and finger dexterity; frequent sitting, standing, walking and repetitive leg and arm movements, occasional bending, reaching forward and overhead; squatting and kneeling.

- Ability to communicate verbally with an excellent comprehension of the English language.

- Work is generally performed in an indoor, well-lighted, well-ventilated, heated, and air-conditioned environment.

Experience

- Minimum of one (1) year of documented experience working with a frail or elderly population.

- Minimum of three (3) years of experience managing strategic purchase processes related to office and medical equipment/supplies.

- Demonstrated Basic Excel skills – creating tables; Working knowledge of EMR Navigation.

Education and Certification

- At a minimum, GED or high school diploma.

- Medically cleared for communicable diseases and has all immunizations up-to-date before engaging in direct participant contact.

- CPR Certification.

- Valid CA Drivers License.

Core Values

- CARE is central to what we do, prioritizing the well-being, dignity, and independence of our senior participants.

- COMPASSION in every interaction, ensuring kindness, empathy, and understanding guide our care.

- CULTURE that reflects the diverse backgrounds of those we serve and fosters a workplace where every team member feels supported, valued, and empowered to grow.

- COMMUNITY that fosters connection, belonging, and support for participants and their families.

- COMMITMENT to quality improvement, innovation, and delivering healthier outcomes.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.