I-2714 - IT Co-Op Student

Job Objective:
The IT Operations Co-Op Student provides purchasing, financial, and administrative support to the Information Technology organization while gaining practical experience in IT operations and business processes. Under the guidance of the IT team, this role assists with purchase orders for equipment, software, services, contract labor, and capital projects; maintains supporting documentation; and helps reconcile receipts and invoices. The co-op student also works with IT leadership, Finance, Accounts Payable, vendors, and other internal teams to support accurate records, timely payments, and month-end close activities.

Essential Job Responsibilities:

- Assists with creating and issuing purchase orders for IT equipment, software, services, contract labor, and capital project expenditures.
- Supports purchases with approved vendors and coordinates approvals, coding, budget alignment, and supporting documentation with IT leadership and Finance.
- Records the receipt of goods and services against the appropriate purchase orders and maintains accurate receiving records.
- Helps reconcile purchase orders, receipts, and invoices and researches discrepancies involving quantities, pricing, freight, taxes, or receiving.
- Tracks open purchase orders, backorders, partial shipments, consultant invoices, and outstanding commitments to support timely payment.
- Maintains organized records of vendor quotes, purchase orders, receipts, invoices, capital project documentation, and received IT assets.
- Supports month-end close by reviewing open purchase orders, received-but-not-invoiced items, and consultant services with IT leadership to help identify and document accruals.
- Other duties as assigned

Other Job Responsibilities:

·         Demonstrate commitment to company core values — Integrity, Ownership, Urgency, Alignment, and Innovation — in all daily responsibilities and interactions.

·         Actively support and contribute to the company’s mission and vision through reliable, high-quality work

Qualifications:

- Interest in purchasing, procurement, finance, accounting, information technology, or related business operations.
- Basic understanding of purchase orders, receipts, invoices, or accounting concepts preferred.
- Strong attention to detail and a commitment to maintaining accurate records.
- Ability to organize multiple priorities, meet deadlines, identify discrepancies, and ask questions when clarification is needed.
- Ability to establish and maintain effective working relationships with employees, supervisors, Finance, Accounts Payable, and vendors.
- Excellent written and verbal communication skills and strong administrative and organizational skills.
- Proficiency in Microsoft Office, including Excel, Word, and Outlook; experience with purchasing, ERP, or accounting systems is preferred.

Education Requirements, Certifications, Licenses, and Registrations:

- Required: Currently enrolled in an accredited college or university and pursuing an associate or bachelor's degree in business administration, accounting, finance, supply chain, information technology, or a related field.
- Maintaining a minimum of a 3.25 GPA