Event & Catering Coordinator | Marcerro at Nightsky | San Luis Obispo, CA

Nightsky

Nightsky San Luis Obispo is an elevated, nature-immersive hospitality experience set atop a hill with sweeping views of the Nine Sisters. Designed for connection, rejuvenation, and simple-but-beautiful moments, our luxurious eco-tents, al fresco gathering spaces, and curated activities offer guests a refined, comfortable immersion in nature.

Our personality is warm, adventurous, neighborly, stylish yet approachable. We believe in the power of shared humanity, in balance, in embracing natures rhythm, and in taking it easy while delivering thoughtful, meaningful hospitality.

Set within Nightsky Camps, Marcerro features a creative and cleverly-designed F&B program to minimize service complexity while guests are encouraged to mingle together through communal programming for a memorable experience. Marcerro —a name born from the union of mar (sea) and cerro (hill)—pays homage to the stunning natural convergence of the Pacific Ocean and the Santa Lucia Mountains that cradle our site. This unique positioning inspires everything we do, from the ingredients we source to the atmosphere we create.

We operate a streamlined, light-touch service model—where guests may encounter only a few hosts, but every detail feels curated, intentional, and inspired by the natural world around us.

Who We Are

- Passionate about hospitality, the outdoors, and creating meaningful guest experiences.

- Culture-driven, committed to respect, teamwork, accountability, and entrepreneurial spirit.

- Unique in our approach — encouraging individuality, authenticity, and creativity.

- Innovators, constantly evolving to enhance experiential programming and guest engagement.

- A growing team seeking leaders who recognize the importance of associate engagement and guest connection.

- Proud to promote from within and build diverse, inclusive teams that thrive.

Key Responsibilities

Business Development

- Develop and maintain relationships with planners, local businesses, and community partners.

- Conduct site visits and confidently present the hotels event capabilities, culinary strengths, and personalized service.

Event Planning & Detailing

- Serve as the main point of contact from post-contract sign through event completion.

- Collaborate with clients to confirm event objectives, design details, menu selections, timelines, and dcor preferences.

- Prepare accurate and detailed Banquet Event Orders (BEOs), diagrams, and event timelines.

- Coordinate all logistics including AV, furniture rental, room set-up, vendor access, signage, and flow of service.

- Work closely with the restaurant team to design menus that are both creative and operationally sound.

- Maintain constant communication with the client throughout the planning process, providing updates and confirmations in a timely manner.

- Host pre-conference meetings as needed and serve as an advocate for the client on-site.

On-Site Execution

- Oversee on-site execution of events to ensure all elements are delivered as planned.

- Conduct final walkthroughs prior to each event and lead pre-event huddles with operational teams.

- Greet clients on arrival, remain present during key functions, and serve as the on-the-ground contact for all needs or issues.

- Monitor room sets, service timing, and food presentation for quality and consistency.

- Troubleshoot challenges in real time with grace and professionalism.

Post-Event & Administrative

- Conduct post-event debriefs with clients and gather feedback.

- Ensure all charges are reconciled and accurately billed.

- Log key event details, feedback, and client preferences in sales tools for future reference.

What You Bring to the Table

- Minimum of 2 years of experience in a similar event planning role, ideally within a hotel, restaurant, catering, or lifestyle/hospitality environment.

- Proven ability to plan, and execute social, corporate, and food & beverage–driven events with strong attention to detail.

- Strong interpersonal and communication skills, including confidence in hosting site tours, leading client conversations, and managing expectations from start to finish.

- Demonstrated ability to thrive in a fast-paced environment, balancing multiple events and deadlines while staying organized and service-focused.

- Collaborative working style with a track record of partnering effectively with culinary and operations teams to deliver successful events.

- Working knowledge of event logistics including vendor coordination, room set-ups, rentals, AV planning, and on-site execution.

- Proficiency with common event tools (CRM, catering/event platforms, Microsoft Office/Google Suite); ability to learn internal systems quickly.

- Ability to work a flexible schedule, including evenings, weekends, and holidays as needed to support events.

Non-Negotiables (Our Core Values)

- SERVE OTHERS.

- LIVE 360.

- BUILD A POSITIVE TEAM.

- COMMUNICATE.

- BE WILDLY PASSIONATE.

- TAKE OWNERSHIP.

- LEARN + INNOVATE.

- EMBRACE CHANGE.

As part of an organizational culture that embraces change and progress, this job description does not seek to limit the tasks and responsibilities of the position. Rather, it acts as a springboard for future career and personal development within the property team and entire PM Hotel Group community.

We are an equal opportunity employer. We actively respect the right of any qualified individual who performs to PM Hotel Group standards to work. Discrimination based on gender, age, race, religion, national origin, marital status, sexual orientation, disability, or any other characteristic not related to performance, ability or attitude protected by state or federal law, is disrespectful, bad business and wont be tolerated. Its also illegal.

PM Hotel Group will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

This description is subject to change, at the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an at will associate.

While this is a part-time position, be prepared to accommodate varying schedules including nights, weekends, and holidays, as required. This position will require moving self in different positions to accomplish tasks in various environments. The position may require moving greater than 50% of the time.