About this role
Location: Onsite - Thousand Oaks, CA
Employment Type: Contingent Worker (Contract, W2)
Contract Length: 6 months (possible extension)
Compensation: $42/$48 per hour (based on experience)
Summary of the Role
Support multiple workstreams within Global Development Operations through effective day-to-day coordination, execution, and tracking. This individual contributor role ensures operational processes and time-sensitive requests progress reliably by maintaining status, owners, deadlines, and follow-up actions. Collaboration with leaders and teams across the organization is critical to ensure information flow and timely execution.
Key Responsibilities
- Maintain workstream trackers, dashboards, calendars, and supporting documentation for easy stakeholder access
- Coordinate recurring activities such as leadership meeting prep, action tracking, goals and measures updates, hiring dashboards, and input collection for budget/forecast
- Track contingent worker and resource requests, backfills, approvals, and follow-ups; escalate missing information or delays
- Reconcile inputs from multiple sources and trackers, identify discrepancies, and prepare summary reports for review
- Liaise with functional owners, regional heads, Finance, HR, and others to gather updates, clarify handoffs, and meet deadlines
- Prepare agendas, meeting materials, status and decision-support reports using established formats
- Identify and highlight risks, overdue actions, resource/data gaps, and process issues for prompt resolution
- Document processes, decisions, and handoffs to enhance continuity and team visibility
Required Experience & Skills
- Strong organization and ability to drive follow-through across concurrent workstreams and deadlines
- Clear written and verbal communication skills to request updates and summarize status for various audiences
- Experience maintaining trackers, dashboards, reports, and process documentation with attention to detail
- Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, SharePoint, Teams); experience with Smartsheet or similar tools is a plus
- Good judgment in managing sensitive business and workforce information
- Ability to work independently, raise issues proactively, and adapt to changing needs
Top 3 Must Have Skills
1. Strong organization and follow-through
2. Clear written and verbal communication
3. Experience managing trackers, dashboards, and documentation with high attention to detail
Day-to-Day Responsibilities
- Maintain up-to-date trackers and dashboards for all workstreams
- Coordinate recurring meetings, collect and reconcile operational inputs, and track action items
- Interface with functional partners to collect updates and ensure deliverables are met
- Prepare meeting materials and concise reports for leadership
- Promptly flag issues, risks, or overdue items to GDO leaders
Basic Qualifications
- Doctorate degree
- Masters degree and 2 years of experience
- Bachelors degree and 4 years of experience
- Associates degree and 8 years of experience
- High school diploma / GED and 10 years of experience
This posting is for Contingent Worker, not an FTE