About this role
Job Purpose
- Provide complete secretarial/clerical service including time management, staff supervision, correspondence, and clerical responsibilities for the department.
Key Job Accountabilities - I
- Act as first point of contact for both internal and external visitors wishing to contact the line manager.
- Provide complete correspondence service for the line manager, routing correspondence as necessary and typing/drafting replies where appropriate.
- Organise and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
- Provide a time management diary service and ensure department manager is fully prepared for scheduled meetings.
Key Job Accountabilities - II
- Identify and deal with problems and issues that arise on behalf of line manager to ensure the smooth running of the department.
- Prepare memos/communication, including workflows and any other documentation as directed by Line Manager.
- Maintain records/files, replenish stationery, and arrange servicing of office equipment.
- Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager’s time.
Qualifications
- Secretarial Diploma.
Knowledge and/or Experience - I
- 4 years’ of experience with a recognised organisation.