About this role
Responsibilities
- Greet and assist all company visitors, manage visitor registration, and answer incoming calls.
- Update internal data such as staff asset list, locker key etc.
- Handle company courier and postage.
- Monitor & purchase office stationery and office’s supply and follow up until delivery complete.
- Maintain the general filing system and collect receipts for corporate card expenses, as well as other related
team documents.
- Gather and prepare reports on expenses such as electricity, monthly mobile phone bills, and other relevant costs.
- Coordinate with building management and external service providers for office maintenance and facility-related matters.
- Regularly check and ensure the office environment is in good condition, including office equipment, lighting, and work areas, as well as monitor housekeeping services to ensure cleanliness and orderly work.
- Assist in preparing and processing Visa, Work Permit, SSO, Tax ID, 90 days report for foreign employee.
- Assist new foreign employee in opening bank account.
- Assist in organizing business travel arrangement such as air ticket, accommodation, travel insurance,
travel visa, etc.
- Assist in organizing company activities such as monthly activity, townhall, anniversary, company outing etc.
- Other tasks as assigned by supervisor.
Education
- Bachelor’s degree in any field
Qualifications
- Age not over than 27 years old.
- Minimum 1 year experienced in admin officer or related field, a new graduate is also welcome.
- Good command of English.
- Be attentive to accuracy, work with strong attention to detail, and maintain strict confidentiality of all information.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and general office software.
- Good personality, good interpersonal skills, team player, service-minded, proactive, and strong in problem-solving with a can-do attitude.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures.
- Strong coordination, organizational, and multitasking skills, with the ability to manage multiple priorities effectively.
- Able to work outside office.
What you will get from ATA IT :
- 14 days’ vacation in the first year
- Health insurance for staff & families
- Life insurance
- Dental fee for staff & families
- Provident fund
- Monetary Assistance (Childbirth, Funeral, Basket Visit)
- Annual Party
- Monthly Activities- Staff Birthday & Company Activities
- Annual Health Check
- Work from Home Policy