Cash Application Specialist

Job Title: Cash Application Specialist Job Description The Cash Application Specialist processes and applies customer payments across multiple methods, maintains accurate accounts receivable records, and supports timely cash collection. This role verifies and posts payments, researches and resolves discrepancies, processes authorized deductions and adjustments, and prepares reconciliations and reports related to accounts receivable activity. The specialist collaborates closely with internal teams and external customers to ensure accurate customer accounts, efficient payment application, and continuous improvement of accounting processes. Responsibilities

- Accurately post customer payments by recording cash, checks, credit card transactions, ACH payments, wire transfers, and other forms of payment.
- Apply customer payments to the appropriate invoices and accounts to ensure accurate and timely cash application.
- Verify payment information and supporting documentation to ensure correct transaction processing.
- Research and resolve unapplied cash and payment discrepancies in a timely manner.
- Maintain accurate, organized, and up-to-date cash application records and documentation.
- Process authorized adjustments and deductions related to customer accounts in accordance with company procedures.
- Maintain accurate customer accounts receivable records and ensure data integrity.
- Update receivable balances by reviewing and reconciling outstanding invoices and payments.
- Research customer account activity and payment history to identify discrepancies or outstanding balances.
- Assist with resolving customer account issues and payment questions by providing clear, professional responses.
- Review customer payment plans, payment history, credit information, and account activity to support collection resolution efforts.
- Assist with the identification and resolution of valid or authorized customer deductions.
- Coordinate monthly transfers and reconciliations related to accounts receivable activity.
- Verify account totals and prepare reports related to accounts receivable and cash application as needed.
- Research account discrepancies and work with internal departments and customers to resolve issues.
- Reconcile payment activity and customer accounts regularly to ensure accuracy and completeness.
- Prepare, maintain, and update reports related to cash application and accounts receivable activity.
- Identify trends, recurring discrepancies, and opportunities to improve processes, accuracy, and efficiency.
- Communicate professionally with customers, vendors, coworkers, supervisors, and leadership regarding account and payment matters.
- Respond to account and payment inquiries in a timely, courteous, and professional manner.
- Partner with Accounts Receivable, Accounting, Sales, Customer Service, and other departments to resolve account issues and improve workflows.
- Proactively engage team members and business partners to identify solutions and drive process improvements.
- Provide professional telephone and written communication when working with internal and external stakeholders.
- Maintain accounting records and documentation in accordance with company policies and procedures.
- Support the Accounting team with special projects and other activities as needed.
- Assist with process improvement initiatives designed to increase accuracy, efficiency, and productivity in cash application and accounts receivable.
- Accomplish accounting and organizational objectives by completing related duties and responsibilities as assigned.

Essential Skills

- High school diploma or equivalent.
- Previous experience in Accounts Receivable, Cash Application, Accounting, or a closely related field (preferred).
- Strong working knowledge of Microsoft Office applications.
- Intermediate Microsoft Excel skills, including working with spreadsheets and basic formulas.
- Basic understanding of accounting principles and Accounts Receivable processes.
- Experience working with accounting or ERP software (preferred).
- Strong mathematical and analytical skills to interpret financial data and resolve discrepancies.
- High level of accuracy and attention to detail in processing payments and maintaining records.
- Effective written and verbal communication skills for interacting with internal and external stakeholders.
- Ability to research and resolve account discrepancies and unapplied cash issues.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
Job Type & Location
This is a Contract position based out of Irving, TX.
Pay and Benefits
The pay range for this position is $25.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Irving,TX.
Application Deadline
This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.