HR and Recruitment Administrator

HR & Recruitment Administrator

Join a People & Culture team where no two days are the same!

Are you an organised, people-focused administrator who thrives in a fast-paced environment? We are looking for a proactive HR Administration & Recruitment Coordinator to play a key role in supporting our People & Culture team and delivering an exceptional experience for employees, managers, and candidates across our business.

This is a fantastic opportunity for someone who enjoys a blend of HR administration, recruitment coordination, systems support, and stakeholder engagement while working within a collaborative and supportive team.

Job Description

What you'll be doing

As our HR Administration & Recruitment Coordinator, you'll be the go-to person for a wide range of HR and recruitment activities, ensuring processes run smoothly and efficiently across the employee lifecycle.

HR Administration

- Maintain accurate employee records, contracts, onboarding documentation, and employee lifecycle paperwork.

- Support day-to-day HR administration activities across the business.

- Respond to HR enquiries and provide professional, timely support to employees and managers.

- Assist with HR communications, documentation, reporting, and process improvements.

- Ensure all employee information is managed with a high level of confidentiality and accuracy.

Recruitment Coordination

- Manage job advertisements across internal and external recruitment platforms.

- Coordinate candidate screening, interview scheduling, and recruitment administration.

- Support onboarding activities and pre-employment checks.

- Maintain communication with candidates throughout the recruitment journey.

- Monitor recruitment inboxes and provide outstanding candidate care.

- Assist with immigration and visa processes where required.

HR Systems & Reporting

- Maintain accurate HRIS and recruitment system data.

- Produce HR and recruitment reports and analytics.

- Provide first-level support for HR system enquiries.

- Support process improvements and system enhancements.

Employee & Manager Support

- Provide guidance on HR policies, procedures, and processes.

- Support employee engagement initiatives, HR projects, and training activities.

- Build strong relationships across our stores, pharmacies, distribution centres, and support office teams.

What we're looking for

To be successful in this role, you'll bring:

✅ Previous experience in an HR Administration, Recruitment Coordination, HR Coordination, or Talent Acquisition Support role

✅ Strong administration, organisation, and customer service skills

✅ Exceptional attention to detail and the ability to manage multiple priorities

✅ Strong written and verbal communication skills

✅ Intermediate to advanced Microsoft Office skills

✅ A proactive, solutions-focused approach and a genuine passion for supporting people

Bonus points if you have:

- A relevant HR qualification or equivalent experience.

- Knowledge of New Zealand employment legislation.

- Experience supporting immigration or visa processes.

- Experience working within a large, multi-site organisation.

About You

You're highly organised, customer-focused, and thrive on building positive relationships. You bring a can-do attitude, strong problem-solving skills, and the confidence to work autonomously while knowing when to seek guidance. Most importantly, you're passionate about delivering exceptional service and helping create a positive workplace culture.
## Apply Now

Ready to take the next step in your HR career? Apply now and become part of a team that's committed to supporting our people and driving business success.

The successful applicant will be required to meet a satisfactory National Criminal History Check outcome