Contract Support Coordinator

We currently have an opportunity for a Contract Support Coordinator . Join our team and play a key role in providing effective team administration, coordination and document management support to maintain accessible, accurate and professional information across SharePoint, Teams, publications and externally facing materials. Reporting to our Contract Services Manager , you'll help deliver high-quality outcomes that support our essential services.

Te Kōwhiringa | The Opportunity

We are seeking a Contract Support Coordinator to join the Kainga Ora contract team based in Auckland. You will be responsible for developing and maintain strong working relationships across internal teams and key stakeholders to support effective coordination, accurate documentation and SharePoint content, aligned to consistent organisational standards.

Note this is a fixed term role until 30 June 2027.

Nga pūkenga matua | Important Skills (experience required)

- Strong administration, coordination and organisational skills, with the ability to manage competing priorities and meet deadlines.
- Proficiency in Microsoft 365 applications, including SharePoint, Teams, PowerPoint, Word, Forms and Outlook.
- Excellent written communication, minute-taking, proof-reading and document-formatting skills.
- Strong attention to detail and a commitment to maintaining accurate, current and accessible information.
- Ability to work collaboratively with a range of stakeholders and follow up actions confidently and professionally.
- Experience in document management, records administration, communications coordination or a similar support role is preferred.
- A relevant qualification in business administration, communications or a related discipline is desirable, or equivalent practical experience.

More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Ko wai mātou | Our Organisation

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here

We’re proud of our high-performance culture and commitment to diversity, offering:

- Training and development to support and diversify your career.
- With 30% of vacancies filled internally you’ll find real opportunities to advance your career.
- Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
- Employee Assistance Program: professional support for you and your family when you need it most.

You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward.

Me pēhea ki te tono | How to apply
Click "APPLY" and please include your CV. The reference number for this role is 737026.

We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.