About this role
Key Responsibilities:
Procurement & Contract Management:
- Manage the complete procurement lifecycle for fabrication and industrial service contracts, including:
- Fabrication services
- Blasting and painting services
- Packaging and logistics
- Equipment rental (cranes, rolling, forming, bending, and other specialized machinery)
- Transportation and logistics services
- Industrial manpower supply contracts
- Prepare, review, negotiate, and administer service contracts in accordance with project specifications, company procedures, and commercial requirements.
- Ensure contractual compliance with technical specifications, commercial terms, statutory regulations, and internal procurement policies.
- Coordinate with Engineering, Planning, Projects, Manufacturing, QA/QC, and Finance teams throughout the procurement cycle.
- Monitor contract execution to ensure adherence to agreed scope, timelines, commercial terms, and quality expectations.
Vendor Development & Supplier Management:
- Identify, evaluate, qualify, and develop local and regional vendors to strengthen the approved supplier base.
- Conduct vendor capability assessments covering:
- Technical competency
- Manufacturing capability
- Financial stability
- Quality systems
- Infrastructure and resource availability
- Delivery performance
- Maintain and continuously update the Approved Vendor List (AVL).
- Monitor vendor performance through key performance indicators including quality, delivery, cost competitiveness, responsiveness, safety, and contractual compliance.
- Drive continuous vendor performance improvement initiatives and establish long-term strategic supplier relationships.
RFQ & Tendering Process:
- Review Purchase Requisitions (PRs) and service requirements received from Project, Planning, Engineering, and Manufacturing teams.
- Clarify technical scope, commercial requirements, and execution methodology with internal stakeholders before floating enquiries.
- Prepare and issue Requests for Quotation (RFQs) to qualified vendors.
- Obtain competitive quotations while ensuring complete compliance with technical and commercial requirements.
- Perform comprehensive techno-commercial evaluations of vendor quotations.
- Prepare detailed comparative statements and recommendation reports.
- Analyze cost structures, pricing trends, and procurement opportunities to achieve cost optimization without compromising quality or delivery commitments.
Commercial Negotiation & Order Finalization:
- Lead commercial negotiations with vendors covering:
- Pricing
- Payment terms
- Delivery schedules
- Liquidated Damages (LD) clauses
- Warranty obligations
- Taxes and duties
- Commercial risks
- Contractual obligations
- Finalize contract terms in alignment with company objectives, project schedules, and risk mitigation requirements.
- Prepare and issue Purchase Orders (POs), Service Orders, and Work Orders after obtaining all required internal approvals.
- Ensure contractual documentation is complete, accurate, and aligned with organizational procurement standards.
Order Execution, Expediting & Contract Administration:
- Monitor vendor progress to ensure timely execution of contracted services in accordance with project schedules.
- Coordinate with QA/QC, Projects, Planning, Manufacturing, Stores, and Engineering teams to resolve execution-related issues.
- Track service completion milestones and ensure compliance with contractual deliverables.
- Manage contract variations, deviations, change orders, claims, and commercial correspondence throughout project execution.
- Support timely resolution of contractual disputes while protecting company interests.
Documentation, Compliance & Cost Control:
- Maintain complete procurement documentation, contract records, commercial correspondence, and historical cost databases.
- Develop and maintain vendor performance records for future procurement decisions.
- Maintain cost benchmarking data to support strategic sourcing initiatives and commercial negotiations.
- Ensure procurement activities comply with company policies, contractual obligations, statutory regulations, and audit requirements.
- Support internal and external audits by providing complete procurement and contract documentation.
Required Qualifications:
- Bachelor's Degree in Mechanical Engineering or a related engineering discipline.
- 5 to 12 years of relevant experience in procurement and contract management within the Oil & Gas, Fired Equipment, Process Equipment, EPC, Heavy Engineering, or Manufacturing sectors.
- Strong understanding of fabrication processes, welding, machining, surface preparation, coating systems, heavy equipment handling, and industrial service procurement.
- Proven experience in managing high-value service contracts and project-based procurement activities.
- Hands-on experience in vendor sourcing, qualification, development, and performance management.
- Strong knowledge of contract drafting, interpretation, and contract administration.
- Thorough understanding of commercial terms and conditions, including Incoterms, payment terms, Liquidated Damages (LD) clauses, warranty clauses, retention provisions, and contractual risk management.
- Experience in techno-commercial evaluation, cost analysis, and commercial benchmarking.
- Excellent negotiation, communication, and stakeholder management skills.
- Strong analytical, problem-solving, and decision-making abilities with exceptional attention to detail.
- Ability to prioritize multiple procurement activities and work effectively under project-driven schedules.
- Proficiency in ERP systems and Microsoft Office applications, particularly Excel, for procurement reporting and commercial analysis.