Part-Time and Temp to Perm Executive Assistant to global, C-suite Executive at growing Tech company

Our client, a rapidly growing global healthcare technology company, is seeking an experienced and highly polished Part-Time, Temp to Perm Executive Assistant to support its Global Chief Medical Officer. This is a fantastic opportunity to partner closely with a senior, highly visible executive in a fast-paced, global organization while maintaining a consistent part-time schedule.

The ideal candidate is proactive, detail-oriented, and exceptionally organized, with the judgment and confidence to independently manage a busy executives day-to-day priorities. This person will serve as a trusted administrative partner to the Global CMO, helping protect his time, anticipate needs, and ensure that calendars, travel, meetings, and follow-up are handled seamlessly. The role is ideal for an experienced EA who genuinely enjoys executive support and is specifically seeking a long-term, part-time opportunity.

RESPONSIBILITIES

Provide proactive, high-level administrative support to the Global Chief Medical Officer
Manage a complex and ever-changing calendar, prioritizing scheduling requests, resolving conflicts, and protecting preparation and travel time
Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and last-minute changes
Manage multi-time-zone scheduling across a global and distributed organization
Triage designated emails and administrative requests, draft routine correspondence, and appropriately flag items requiring the CMOs attention or decision
Coordinate internal and external meetings, including confirming participants, links, logistics, and existing materials
Provide timely administrative follow-up and reminders to ensure outstanding items are completed
Prepare and process expense reports and reimbursements
Handle confidential and sensitive information with discretion and sound judgment
Coordinate closely with other Executive Assistants to ensure appropriate scheduling and coverage
Anticipate potential conflicts, missing information, and administrative needs before they arise

REQUIREMENTS

Significant hands-on Executive Assistant experience supporting a C-level or similarly senior executive in a fast-paced environment
Proven experience managing complex calendars, multi-time-zone scheduling, and domestic and international travel
Exceptional attention to detail, organization, and follow-through
Strong judgment and ability to independently prioritize, problem-solve, and escalate when appropriate
Polished and professional written and verbal communication skills
High level of discretion when handling confidential or sensitive matters
Proactive, dependable, and comfortable working independently within a hybrid environment
Experience supporting a physician, public-facing executive, or senior leader within healthcare or health technology is a plus
Experience working across international or distributed teams is a plus
Familiarity with Google Workspace preferred
Must be based in the Washington, DC area and available to meet with the CMO in person once per week

HOURS / SCHEDULE

Part-time, approximately 20 hours per week
Approximately 4 hours per day, Monday–Friday, with flexibility around exact working hours
Hybrid schedule with one in-person meeting per week in Washington, DC
Initial 6-month contract-to-hire opportunity

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