Administrative Assistant

The Administrative Assistant provides administrative and front-office support to the community and management team while serving as a professional and helpful point of contact for residents, vendors, staff, and visitors. This position requires a highly organized, computer-proficient individual who can learn new systems quickly, manage multiple priorities, and work independently with minimal supervision once properly trained.

The ideal candidate is comfortable working in a busy front-office environment and has strong working knowledge of Microsoft Word and Excel , along with the ability to learn and effectively use Vantaca , community camera systems, and other property management and administrative software.

Essential Duties and Responsibilities:

- Provide daily administrative support to the Property Manager and community management team.
- Greet and assist residents, homeowners, vendors, contractors, and visitors in a professional and courteous manner.
- Answer, screen, and direct telephone calls and respond to emails and general inquiries.
- Assist residents with questions, requests, forms, and community-related information.
- Perform data entry, filing, scanning, copying, document preparation, and other general administrative duties.
- Utilize Microsoft Word and Excel to prepare correspondence, reports, spreadsheets, notices, and other documents.
- Learn and utilize Vantaca for community management and administrative functions.
- Learn and monitor the community's camera/security systems and assist with related administrative responsibilities.
- Enter, update, and maintain accurate homeowner, vendor, and community records.
- Assist with work orders, maintenance requests, vendor communications, and follow-up as needed.
- Assist with preparing and distributing community notices, correspondence, forms, and other communications.
- Maintain organized electronic and physical files and ensure documents are properly retained.
- Assist with scheduling meetings, appointments, inspections, and other community activities.
- Coordinate and communicate with vendors, contractors, and service providers as directed by management.
- Process and track requests to ensure assignments are followed through to completion.
- Assist the management team with various administrative projects and special assignments.
- Maintain confidentiality when handling homeowner, financial, and community information.
- Perform other duties as assigned by the Property Manager or management team.

Full-Time Mon-Fri 8am-4pm

Pay Rate: Up to $25 DOE

PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE BOYNTON BEACH AREA!