Payroll Administrator

Job Title: Payroll Administrator Job Description
The Payroll Administrator oversees the full-cycle payroll process for a multi-state workforce, ensuring accurate time and attendance records, timely bi-weekly payroll processing, and compliant payroll tax and garnishment administration. This role operates as a one-person payroll function, collaborating closely with department heads, employees, accounting, and external payroll tax preparers to deliver precise and reliable payroll services.
Responsibilities
- Analyze and maintain daily time and attendance records, working with department heads and employees to ensure all time punches are accurately captured and corrected as needed.
- Independently process and transmit bi-weekly payroll for a workforce of approximately 172 employees, including 146 hourly and 46 exempt staff, under tight deadlines.
- Prepare manual payroll checks as requested, ensuring accuracy, proper authorization, and timely distribution.
- Reconcile payroll tax schedules to ensure accurate reporting and compliance with applicable regulations.
- Collaborate with an outside payroll tax preparer to resolve payroll tax discrepancies and maintain up-to-date, accurate records.
- Prepare and distribute monthly, quarterly, and annual payroll reports to the Accounting Department for review and analysis.
- Work with various government agencies to accurately prepare, distribute, and reconcile garnishment deductions in accordance with legal requirements.
- Assist the direct supervisor by preparing and gathering payroll-related information and documentation as needed.
- Perform any additional payroll-related duties assigned to support company goals and maintain smooth payroll operations.
Essential Skills
- Demonstrated experience managing end-to-end payroll operations as a primary or sole payroll administrator.
- 23 years of hands-on experience with payroll tax, garnishment processing, and reconciliation.
- Proficiency in payroll processing for a mixed workforce of exempt and non-exempt (hourly) employees.
- Experience handling multi-state payroll, including California and additional states such as Nevada, Tennessee, Texas, Georgia, Wisconsin, Ohio, and Kentucky.
- Strong skills in payroll reconciliation, including balancing payroll tax schedules and resolving discrepancies.
- Ability to work accurately under tight schedules and deadlines while maintaining attention to detail.
- Effective communication skills to collaborate with department heads, employees, accounting staff, external tax preparers, and government agencies.
- Strong organizational skills to manage a high volume of data, reports, and compliance documentation.
Additional Skills & Qualifications
- Experience using UKG payroll systems to process and manage payroll data.
- Experience using Integritime or similar timekeeping systems for daily time and attendance tracking.
- Comfort working as a one-person payroll operation, owning all aspects of payroll processing and administration.
- Familiarity with preparing monthly, quarterly, and annual payroll reports for accounting and management review.
- Ability to adapt to changing business needs and take on additional payroll-related responsibilities to support company objectives.
Work Environment
This role operates in an office setting, working primarily with UKG payroll and Integritime timekeeping systems to manage daily time and attendance and bi-weekly payroll processing. The Payroll Administrator functions as a one-person payroll operation, collaborating regularly with internal departments, external payroll tax preparers, and government agencies. The environment emphasizes accuracy, confidentiality, and adherence to deadlines while supporting a diverse, multi-state workforce.
Job Type & Location
This is a Contract to Hire position based out of Los Angeles, CA.
Pay and Benefits
The pay range for this position is $30.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Los Angeles,CA.
Application Deadline
This position is anticipated to close on Oct 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.