Business Affairs Coordinator, long-term freelance

INNOCEAN USA , a full-service ad agency located in sunny Huntington Beach, CA, is seeking a Legal & Business Affairs Coordinator to join our growing team.

This is a long-term freelance role with access to benefits!

We are a hybrid workplace, x3 days week onsite. Candidates must be local to SoCal.

SUMMARY OF POSITION
This position provides the unique opportunity to join the Legal & Business Affairs team at an agency with an abundant portfolio of global experience, spearheading the realization of new ideas & creativity.

The Legal & Business Affairs Coordinator will learn to become a subject matter expert on the SAG/AFTRA Commercials contract, vendor/talent negotiations, rights and clearances, and more. The L&BA Coordinator will report to the Executive Director of Legal & Business Affairs | Traffic and assist on overseeing content production, including broadcast, industrial, and digital projects across clients and the agency network. The ideal candidate is a team player with an entrepreneurial spirit and ability to work in a fast-paced creative environment.

CORE COMPETENCIES

- Exceptional organizational, prioritization, and time management skills and a strong attention to detail

- Self-motivated and possess strong problem-solving skills

- Strong communication skills, both written and verbal

- Ability to adapt to a variety of personalities and work situations

- Strong interpersonal skills and professionalism, including the ability to work as a collaborative member of a team

ESSENTIAL DUTIES/RESPONSIBILITIES

- Create estimates for production projects, and other projects as needed

- Purchase order/invoice processing

- Work with all outside vendors, such as talent agents, licensors, music and production companies

- Work with finance department on setting up new vendors

- Interdepartmental communication/collaboration as needed

- Work with producers and L&BA Managers to monitor production costs through job reconciliation

- Work with producers and L&BA Managers on completion reports for all projects

- Research performance rights organizations (PROs) databases to understand ownership break down of music licenses

- Pay talent sessions via Extreme Reach (XR)

- Manage talent/rights expiration and renewals

- Track commercial/video, licensing and agreement expirations while working closely with account teams to determine extensions and/or renegotiations

- Manage departments quarterly residuals job for clients

- Partner with L&BA Manager/Director for mentorship and advancement within the department

- Assist the Executive Director with coordination and department projects as needed

Qualifications

JOB REQUIREMENTS

- 6 - 12 months internship or office experience in an ad agency or production company

- Some knowledge of union contracts is preferred

- Deep interest in Creative Production and Advertising

- Strong attention to detail and ability to multi-task in fast-paced, dynamic environment

- Analytical, problem-solving, interpersonal, strategic thinking, and reasoning skills.

- Ability to communicate effectively and efficiently through demonstrated strong written and verbal communication skills.

- Positive attitude and continual desire to learn

BENEFITS

- Access to our health benefits

- 401k match

- Paid sick days

- On-site Barista

- Beautiful campus across from the Pacific Ocean

The comp range for this role is $24-26 hour. Pay is dependent upon several factors including but not limited to: experience, training, client and/or transferable skills.

Who are we? We are a global brand growth company, independent in spirit, built on one belief: if it doesnt move people, it wont move business. So, we go where others dont. Deep inside human life. Closer to what people think, feel, value, and do. Weve built the tools and methods to get there and stay there. The closeness is our advantage. Thats where momentum and growth live.