Executive Assistant

*Please note, that this position is contingent upon the award or funding. The essential duties, experience, education requirements, and salary are subject to change.*

The Executive Assistant provides routine administrative and general office support. Supports efforts in implementing business strategy, mission, plans and goals. Conducts basic research, drafts reports, handles information requests. Performs clerical functions such as prepares correspondence, receives visitors, arranges conference calls, processes travel requests and reimbursements, maintains calendars and creates presentations.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

The ability to obtain, maintain and access classified information at the Public Trust level.

Must have excellent attention to detail and organizational skills

Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential Duties and responsibilities include the following.  Other duties may be assigned.

Assists and maintains executive calendars, schedules appointments, meetings, and travel arrangements.

Helps coordinate and prioritize meeting requests, ensuring efficient use of time. Prepares meeting agendas, materials, and presentations as required.

Handles incoming and outgoing communications, including phone calls, emails, and mail, and respond or redirect as appropriate.

Maintains an organized filing system for documents, records, and correspondence.

Handles sensitive and confidential information with the utmost discretion and maintain confidentiality in all aspects of the role. Ensures compliance with privacy regulations and company policies.

Assists in the coordination and execution of special projects, initiatives, and events as assigned. Conducts research, gathers data, and prepares reports or presentations as required.

EDUCATION AND EXPERIENCE   
Bachelor’s degree in a related field such as Business Administration or Office Administration, and minimum of one to two (1-2) years relevant experience and/or training, or equivalent combination of education/experience.

PHYSICAL DEMANDS

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.  Exposed to general office noise with computers printers and light traffic.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

EOE including Disability/Vet

CNI offers a comprehensive benefits package that includes:

- Medical
- Dental
- Vision
- 401(k)
- Family Planning/Fertility Assistance
- STD/LTD/Basic Life/AD&D
- Legal-Aid Program
- Employee Assistance Program (EAP)
- Paid Time Off (PTO) – (11) Federal Holidays
- Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).

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