Associate - Data Foundation

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Associate - Data Foundation

Purpose:

Supports the accurate and timely maintenance of organizational structures, positions, reporting relationships, and related organizational data across Workday and assigned connected systems. Executes approved transactions, validates requests and outputs, and helps protect the data integrity required for HR processes, recruiting, reporting, identity and access, and other downstream services.

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YOUR ROLES AND RESPONSIBILITIES

Primary Tasks

- Process assigned organizational-management, position-management, and related data-maintenance requests accurately and within agreed service expectations.
- Review incoming requests for completeness, authorization, effective date, required organizational and position details, and supporting documentation before processing.
- Support the creation, update, movement, freeze, closure, and other approved maintenance of positions in accordance with defined procedures and role authority.
- Maintain supervisory organizations, organizational assignments, reporting relationships, manager roles, position attributes, and related structural data within assigned scope.
- Execute assigned organizational changes and worker or position movements through approved Workday business processes and connected-system procedures.
- Monitor and process assigned Workday SmartCases and other approved case types, documenting the transaction, validation performed, exceptions, and completion status.
- Perform applicable maintenance in GHP and P08 for activities within role scope, following approved procedures and system-of-record rules.
- Validate completed transactions in the relevant systems and confirm that organizational units, positions, relationships, dates, and required attributes are correctly reflected.
- Apply defined process controls, including maker-checker or four-eye validation where required, and retain appropriate evidence for auditability.
- Identify missing fields, data inconsistencies, duplicate records, integration issues, or unclear ownership and escalate exceptions through the appropriate support path.
- Consider known downstream impacts of organizational and position data on recruiting, reporting, identity and access, approvals, integrations, and other dependent HR services.
- Protect confidential employee and organizational data and comply with data privacy, access, security, and records-management requirements.

Secondary Tasks

- Assist with organizational-data audits, reconciliations, data-quality reviews, and corrective maintenance.
- Maintain accurate case notes, desktop procedures, job aids, knowledge articles, and transaction or control documentation.
- Participate in testing, release-readiness, hypercare, training, and knowledge-transfer activities related to organizational and position-management processes.
- Identify recurring errors, manual workarounds, duplicate maintenance, and process gaps and raise improvement or automation opportunities to senior team members.
- Support approved mass-maintenance activities using designated tools after required training and authorization.
- Collaborate with other delivery centers and specialist teams on cross-country or cross-system requests while following the agreed ownership and escalation model.

Guidance & Problem Solving

- Guidance Required: Full to moderate. Performs routine and clearly documented transactions under established procedures, with review or support for unfamiliar, cross-system, sensitive, or higher-impact changes.
- Level of Problem Solving: Low to moderate. Identifies missing or inconsistent information, apply documented checks, completes standard corrections within authority, and escalates complex organizational, integration, or policy exceptions.

Workday Knowledge & Experience

- Required: Foundational to working knowledge and hands-on experience with relevant Workday and connected-system areas, including:
- Workday supervisory organizations, organizational charts, reporting relationships, and Home Organization concepts
- Position Management, including position creation, restrictions, movement, freeze, closure, and status concepts within assigned authority
- Hire and recruiting dependencies related to position readiness and position data
- Change Job, manager changes, organizational assignment changes, and worker or position movements
- Business-process navigation, approvals, delegation awareness, effective dating, and process-history review
- Workday SmartCases and monitoring of organizational and position-data changes
- Basic awareness of GHP and P08 maintenance, relationships, reconciliations, and integration dependencies relevant to assigned work
- Basic understanding of data-quality controls, downstream impacts, privacy, security, and audit evidence.

WHO YOU ARE

- Education/Experience: Bachelor's degree in Human Resources, Business, Information Systems, or a related discipline, or equivalent relevant experience. Entry-level HR Operations, HRIS, master-data, or shared-services experience is preferred.
- System Competency: Foundational to working proficiency in Workday organizational and position-management processes, with the ability to learn assigned GHP, P08, case-management, and approved mass-maintenance tools.
- Core Competencies: Accuracy and attention to detail; process discipline; data-quality mindset; structured problem solving; case documentation; customer orientation; stakeholder communication; collaboration; learning agility; confidentiality; and awareness of end-to-end system and process dependencies.

Ways of Working

- Treats organizational and position data as an enterprise asset that enables multiple HR and business processes.
- Takes ownership of assigned work from request validation through processing, quality checking, documentation, and completion.
- Follows approved standards and controls and seeks clarification rather than making unsupported assumptions.
- Considers effective dates, system relationships, and known downstream impacts before completing a transaction.
- Collaborates across HR processes, systems, countries, and delivery centers to support accurate end-to-end outcomes.
- Raises data-quality, control, or integration risks promptly and documents them clearly.
- Contributes to standardization, simplification, reduced dual maintenance, and continuous improvement while staying within Associate-level authority.
    YOUR APPLICATION  
Local regulations and legal requirements vary per country of hire and will be discussed with considered candidates individually based on their potential of hire.
      Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.       Bayer is committed to providing barrier-free access and support-facilities for individuals with disabilities - during the application process and beyond. Applicants with disabilities are encouraged to request any support / equipment they may need via the contact information below.           Location: Philippines : National Capital : Taguig      Division: Enabling Functions     Reference Code: 892550