Estate Manager with Multi-Property Portfolio - Los Angeles, CA

Estate Manager with Multi-Property Portfolio - Los Angeles, CA

Compensation: $150,000+ annually, based on experience, plus health, dental, vision, and life insurance, 401(k), paid time off, paid holidays, and coverage of work-related vehicle and travel expenses.

Schedule: Full-time, Monday–Friday, 8:30 AM–5:00 PM, with occasional evenings, weekends, and on-call availability for emergencies.

Location & Work Arrangement: In-person across multiple properties in coastal, mountain, and desert regions (Topanga, Beverly Hills, Malibu, Palm Desert, and Cabo), with regular travel between properties. This is a hands-on role involving property inspections, outdoor maintenance, vehicle and garage work, renovation oversight, vendor coordination, and administrative responsibilities.

Position Overview

A private ownership group is seeking an experienced, hands-on Estate Manager to oversee the maintenance, operations, safety, and overall functionality of multiple private residences, a residential apartment building, and a fleet of cars, motorcycles, and recreational vehicles. This multifaceted role requires strong technical and mechanical skills, extensive renovation and project management experience, and the ability to manage multiple properties, vendors, and priorities. The ideal candidate is proactive, resourceful, highly organized, and comfortable balancing hands-on maintenance with contractor oversight and administrative responsibilities. Discretion, reliability, sound judgment, and professionalism are essential.

Key Responsibilities

Property & Estate Management

- Conduct regular property inspections to identify maintenance needs, safety concerns, and potential issues before they escalate.

- Oversee repairs and preventive maintenance for HVAC, plumbing, electrical, roofing, generators, pools, spas, irrigation, landscaping, and other residential systems.

- Coordinate recurring services, including landscaping, pool maintenance, pest control, and other vendors.

- Manage smart home technology, security cameras, alarms, gates, lighting, and access systems.

- Prepare residences for ownership arrivals and departures, seasonal changes, and weather-related risks, including wildfire mitigation, storm preparation, and extreme-heat precautions.

Vehicle Fleet Management

- Maintain and oversee the servicing of cars, motorcycles, and recreational vehicles, including routine maintenance, seasonal preparation, repairs, and specialized services.

- Track registrations, insurance, emissions requirements, recalls, and detailed maintenance records.

- Coordinate vehicle transportation, detailing, and storage between properties.

- Safely operate and drive vehicles as needed, including motorcycles and recreational vehicles.

Apartment Building Management

- Inspect the residential apartment building and oversee maintenance, repairs, and building systems.

- Respond to tenant maintenance requests and coordinate move-in/move-out inspections, unit turnovers, cleaning, painting, and repairs.

- Ensure units remain rent-ready and help maintain compliance with applicable housing codes and safety regulations.

Vendor, Construction & Project Management

- Source, evaluate, negotiate with, and oversee contractors and service providers across all properties and vehicles.

- Manage renovation, remodeling, and capital improvement projects, coordinating with architects, designers, general contractors, and specialty trades.

- Oversee project scope, budgets, timelines, permits, workmanship, and compliance with applicable building codes.

- Perform minor repairs and construction tasks when appropriate, including painting, patching, basic framing, and fixture installation.

- Verify completed work meets agreed-upon scopes before approving invoices and maintain a reliable network of qualified vendors.

Safety, Administration & Staff Coordination

- Monitor property safety, security, fire prevention, and emergency systems; maintain inspection records and coordinate necessary repairs.

- Respond to after-hours emergencies, including water leaks, power outages, security incidents, and vehicle breakdowns, and assist with insurance claims as needed.

- Track maintenance expenses, vendor invoices, fleet servicing costs, and capital project budgets.

- Maintain organized maintenance logs, inspection reports, service records, and project documentation, providing regular updates to ownership.

- Coordinate and supervise on-site maintenance staff, groundskeepers, and other household personnel as applicable.

Required Qualifications

- Minimum of five years of experience in estate management, facilities management, property management, or building maintenance. Previous experience supporting a private family, family office, or multi-property ownership group.

- Strong hands-on knowledge of residential building systems, including HVAC, plumbing, electrical, and general construction.

- Minimum of three years of experience managing renovation or construction projects, including working directly with contractors and architects.

- Experience maintaining and servicing vehicles, with automotive experience required.

- Proven ability to manage vendors, contractors, budgets, and multiple projects simultaneously.

- Valid drivers license and clean driving record, with the ability to travel regularly between properties.

- Comfortable operating cars, motorcycles, and recreational vehicles as required; manual transmission experience is a plus.

- Strong organizational, communication, troubleshooting, and problem-solving skills.

- Ability to work independently, perform physical tasks including outdoor work and lifting up to 50 pounds, and respond to occasional after-hours emergencies.

- Exceptional discretion and confidentiality when working with private ownership and affiliated business entities.

Preferred Qualifications

- Experience maintaining motorcycles and recreational vehicles; motorcycle license or endorsement.

- ASE certification, automotive technical training, general contractor license, or formal construction management background.

- Experience with apartment building operations, tenant relations, and properties in coastal, mountain, or wildfire-risk areas.

- Familiarity with smart home technology, home automation, and security systems.

- Spanish-speaking ability is preferred but not required.