Loan Documentation Supervisor

Job Summary:

Under direction of the Loan Operations Manager, the Loan Documentation Supervisor is responsible for managing and overseeing the Bank's commercial loan documentation functions. This position provides leadership, training, quality control, and operational oversight to Loan Documentation Specialists to ensure accurate and timely preparation of commercial loan documentation, collateral perfection, and loan file maintenance. The Loan Documentation Supervisor serves as a subject matter expert for loan documentation requirements, entity due diligence, collateral management, and regulatory compliance while fostering a collaborative and service-oriented environment.

This position works closely with lenders, title companies, attorneys, borrowers, and internal departments to facilitate loan closings and ensure all commercial loans are documented in accordance with Bank policies, regulatory requirements, and approved credit authorizations.

Essential Functions:

- Supervise and participate in preparing documentation for new loans, renewals, extensions, and modifications, including Commercial Term Loans, Commercial Revolving Lines of Credit, Commercial Real Estate Loans, SBA 7(a), and SBA Express loans.

- Review lender instructions and approved credit authorizations to ensure loan documents accurately reflect authorized terms, conditions, and collateral requirements.

- Review organizational status, entity documentation, and signing authority for commercial borrowers and guarantors, including corporations, limited liability companies, partnerships, and fictitious business names operating within and outside California.

- Coordinate with title and escrow companies to facilitate timely real estate closings, record documents, and verify title policies and required endorsements.

- Review executed loan documents for completeness and accuracy before funding or boarding, ensuring compliance with Bank policy and regulatory requirements.

- Oversee the uploading of signed documents into Synergy and the perfection of UCC, possessory, and real estate collateral.

- Perform quality control reviews and periodic callbacks of loan files and system data to identify deficiencies and confirm accuracy.

- Train and provide technical guidance to Loan Documentation staff and lending areas regarding documentation requirements, systems, and procedures.

- Develop and maintain procedures, manuals, forms, reports, correspondence, and management information related to loan documentation activities.

- Ensure compliance within the assigned area of responsibility with applicable requirements, including CRA, HMDA, the Truth in Lending Act and Regulation Z, the Equal Credit Opportunity Act and Regulation B, BSA, OFAC, the Travel Rule, the Flood Disaster Protection Act, FCRA, Regulation O, the Right to Financial Privacy Act, the Gramm-Leach-Bliley Act, and Sarbanes-Oxley.

- Perform other duties and special projects as assigned.

Qualifications:

- Minimum of 5-7 years Commercial Banking experience in loan documentation.

- Proven ability to teach, coach, and develop employees effectively.

- Proficiency in core banking systems, Laser Pro, Word, and Excel. Jack Henry experience preferred.

- Strong knowledge of commercial loan documentation, lending practices, collateral requirements, and loan structuring.

- Experience with title, escrow, recording, UCC filings, lien perfection, and collateral administration.

- Understanding of legal entity documentation and authority requirements.

- Ability to maintain confidentiality and professionalism.

- Excellent written, verbal, and presentation skills to effectively communicate with all levels of personnel.

- Strong quality control, organizational, and multitasking skills with exceptional attention to detail.

- Ability to develop, write, and maintain procedures and operational guidelines.

The Bank reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship.  Additionally, the Bank, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. The lack of appropriate and timely execution of the essential job functions will result in disciplinary action, up to and including termination.

CommerceWest Bank is committed to providing equal opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, gender identification, or sexual orientation.  CommerceWest Bank will consider for employment qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act.

While our recruiting platforms may use automated tools to surface applicants, all hiring decisions are reviewed and made exclusively by our human recruiting team in compliance with the California Fair Employment and Housing Act (FEHA).

Employees must comply with all applicable Bank Secrecy Act (BSA) and Anti-Money Laundering (AML) laws and regulations, all Bank policies and procedures, and other Banking laws and regulations.