About this role
Our client, an established private investment firm, is seeking an experienced Executive Assistant to provide comprehensive business and personal support to a top executive. This is a key position within the organization, requiring someone who can manage complex schedules and competing priorities, exercise excellent judgment, and ensure that both day-to-day needs and larger commitments are handled seamlessly. The ideal candidate is polished, highly organized, proactive, and resourceful, with the ability to think ahead, make sound decisions independently, and navigate a fast-paced environment with discretion. A collaborative, team-oriented approach is essential, along with the flexibility to assist other senior executives or departments as needed. This role is in the office 5x/week.
RESPONSIBILITIES:
- Oversee a complex executive calendar, coordinating meetings, appointments, and commitments while effectively managing competing requests and protecting the executive's time
- Arrange domestic and international travel, including commercial and private aviation, accommodations, ground transportation, and detailed itineraries, while managing changes and unexpected disruptions
- Handle executive correspondence, presentations, meeting materials, and other documents, ensuring accuracy, organization, and confidentiality
- Serve as a primary point of contact for senior internal and external stakeholders, managing communications and requests with professionalism and discretion
- Prepare, submit, and reconcile expense reports and related financial documentation
- Coordinate personal appointments, reservations, travel, and other requests, ensuring professional and personal commitments are managed efficiently
- Identify scheduling conflicts, anticipate upcoming needs, and resolve time-sensitive matters independently to keep priorities on track
- Coordinate with fellow Executive Assistants and administrative colleagues to maintain consistent communication, align priorities, and ensure appropriate coverage
- Provide assistance to other senior executives or departments as needed, remaining adaptable to changing business demands
- Ongoing ad hoc assignments as needed
REQUIREMENTS:
- 7–10+ years of Executive Assistant experience supporting C-suite executives, Principals, or similarly senior leaders
- Previous experience in financial services or a comparable professional environment
- Extensive experience handling complex executive calendars, domestic and international travel, and confidential administrative matters
- Ability to work effectively alongside other Executive Assistants, including coordinating shared responsibilities and executive coverage
- Excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills, with a professional approach
- High level of discretion and sound judgment when handling sensitive business and personal information
- Adaptable, composed, and able to respond effectively to last-minute changes and urgent requests
- Willing and able to provide both business and personal support, including occasional after-hours availability when needed
- Bachelor's degree or equivalent combination of education and relevant experience
SALARY
$120K–$150K (DOE) + Discretionary Bonus Opportunity + Excellent Benefits
HOURS
8:30 AM–5:30 PM (DOE) + Flexibility as needed