Clinical Operations I

Job Title: Clinical Coordinator, Clinical Operations Job Description
The Clinical Coordinator, Clinical Operations, plays a key role in deploying training strategies and supporting clinical engagement programs at a training center in Austin, TX. This position serves as the central point of contact for clinical activities, manages day-to-day operations, and provides comprehensive logistical and administrative support to ensure high-quality patient care, training experiences, and compliance with regulatory requirements.
Responsibilities
- Serve as the central point of contact for clinical activities at the Austin, TX training center, including managing the clinical calendar and overseeing day-to-day activities for patient and model treatments, clinical engagement programs, and other events.
- Lead the coordination and logistical support for clinical engagement programs, including implementing clinical schedules, managing resource allocation, and maintaining consistent communication with key stakeholders.
- Assist in managing the patient documentation process, including before-and-after photography, pre-charting, and coordinating medical clearances.
- Maintain inventory of clinical supplies required to support clinical engagement programs and perform injections at the training centers.
- Provide support to the clinical team in patient care and communication, preparation of clinical spaces, and overall clinical training needs.
- Prepare clinical training materials, patient education materials, and other related documentation as needed.
- Maintain the clinical budget and manage the process to open purchase orders for clinical supplies.
- Manage external vendors to ensure projects are completed on time and within budget.
- Support the coordination and logistical planning for educational engagement programs and other training initiatives as needed.
- Ensure all duties are performed in compliance with FDA Quality System Regulation (QSR), ISO 13485, Canadian Medical Device Regulations, and other applicable international regulatory requirements.
- Read, understand, and follow company procedures, defining problems, collecting data, establishing facts, drawing valid conclusions, and reporting findings as needed.
- Perform other duties as assigned to support clinical operations and training programs.
Essential Skills
- 12 years of experience in a medical setting with patient care coordination or medical assistance, strongly preferred.
- Minimum of 2 years of medical assistance experience, strongly preferred.
- Demonstrated experience in customer service, administration, or project-related work, including flexibility in working evenings and weekends when needed.
- Strong organizational, scheduling, planning, and prioritizing abilities.
- Excellent verbal and written communication skills with the ability to communicate clearly and professionally.
- Ability to deliver concierge-level service and work collaboratively with multiple stakeholders.
- High degree of flexibility and adaptability in a rapidly changing environment.
- Excellent organizational skills with the ability to meet deadlines in a fast-paced environment.
- Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
- Ability to read, understand, and comply with company procedures and regulatory requirements.
- Ability to define problems, collect data, establish facts, draw valid conclusions, and report findings.
Additional Skills & Qualifications
- Bachelors degree is required.
- Knowledge of FDA and regulatory statutes as applied to medical products, with the ability to function effectively in an environment controlled by external regulatory entities.
- Understanding of FDA Quality System Regulation (QSR), ISO 13485, Canadian Medical Device Regulations, and other international regulatory requirements.
- Experience in clinical science or laboratory environments is beneficial.
- Ability to travel up to 25%, including evenings, overnight stays, and weekends for domestic travel.
- Comfort working standard business hours with potential for overtime, including evenings and weekends as needed.
- Strong commitment to maintaining a safe, cooperative, and productive work environment.
Work Environment
This role is 100% onsite in Austin, TX, with most work performed in an office-like setting where the noise level is typically low to moderate. The position also requires regular presence in clinical, engineering, or animal laboratory settings, where appropriate protective equipment, health and safety training, and procedures are required to safeguard against chemical, biological, or other hazards. Noise levels in these areas may vary from low to moderate. The physical demands of the role include regularly sitting, standing, walking, talking, and hearing for up to eight hours per day. Standard business hours apply, with some flexibility needed for evenings and weekends, and travel up to 25% may be required. The organization emphasizes a safe, cooperative, and productive work environment, expecting all team members to perform their responsibilities with attention to health and safety for themselves and others.
Job Type & Location
This is a Contract position based out of Austin, TX.
Pay and Benefits
The pay range for this position is $42.00 - $45.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Austin, TX.
Application Deadline
This position is anticipated to close on Oct 16, 2026.
Workplace Type
This is a fully onsite position in Austin,TX. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

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Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
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It is unlawful in Massachusetts to require or administer a lie detector test as a
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