Vanderbilt Pre-College Head of Health Systems Operations (Summer 2027)

Fore more information about Vanderbilt Pre-College, please visit https://pty.vanderbilt.edu/workatprecollege/ .
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Location: Nashville, TN
Type: Non-Residential
Reports to: Director of PreCollege Programs
Multiple shifts will be hired for this position.
Job Description:

The Head of Health Systems ensures the quality and compliance of all PTY Precollege health system operations. Responsibilities include reviewing and auditing pre-program health forms, training the PTY Precollege affiliated nurses in PTY Precollege policies and procedures, leading hospital/clinic student trips, liasing with the PTY Precollege nurse, and providing parent communication related to health and medication. The Head of Health Systems also works with the Head of Operations and PTY Precollege Nurse to ensure all student medication is properly distributed and logged. This role requires empathy, flexibility, attention to detail, and a collaborative spirit in fast-paced summer program environment.
This is an administrative role that does not require any medical training or experience. This role does not supervise medical professionals, including the PTY Precollege nurse.

Perks: Your summer includes:

- Making a difference through investing in the lives of gifted and high achieving young scholars.
- Working at one of the most prestigious universities in the nation.
- Loving what you do while building your resume.
- Joining a team of dedicated staff who are passionate about developing talent in gifted students.
- Competitive compensation with meals included.
Expectations:
Within their wide array of duties and responsibilities, the PTY Precollege Head of Health Systems is expected to:

- Ensure the quality, effectiveness and mission alignment of all health systems and processes.
- Serve as the lead for all needed hospital and clinic trips within scheduled shifts. This requires driving the PTY Precollege van to off-site locations.
- Master PTY Precollege policies concerning medication intake (check-in) and distribution/logging, OTC medication distribution, health log processing and hospital/clinic visit procedures.
- Master SchoolDoc systems and processes including the EMAR and Health Log.
- Train the PTY Precollege Nurses and PTY Precollege Program Assistants on proper and compliant health system processes including health policies detailed in the staff and student handbook and the PTY Precollege student required forms and serve as the first point of contact for system-related questions
- Train the PTY Precollege Nurses on using the SchoolDoc platform.
- Work with the PTY Precollege affiliated Nurses to: make all needed pre-session phone calls to parents concerning medication questions as needed.
- intake student medication during PTY Precollege check-in.
- distribute medication back to parents/students during PTY Precollege check-out.
- continually audit PTY Precollege medical supplies and equipment.
- audit all health logs and follow up with parents as needed.

- Possess strong organizational and communication skills along with proven problem-solving abilities.
- Meet regularly with the leadership team and provide information and ideas for improving health systems and processes.
- Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school academically advanced students as well as the proctors and other staff members who support them.
- Adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.
- Assume other program related responsibilities as assigned by administrative staff.
- Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.
- Work closely with other team members to accomplish program goals and address problems in a timely and effective manner.
- Exemplify PTY Precollege’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students.
- Uphold and enforce all federal, state, University, and program policies as outlined in staff and student handbooks and other referenced materials.
- Adhere to PTY’s policies related to confidentiality.
- Perform other related duties as assigned.
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### Requirements
Qualifications:
The ideal candidate will:

- Possess a bachelor’s degree, be a current graduate student, or a professional. (Candidates both internal and external to Vanderbilt are welcome to express interest).
- Demonstrate exceptional maturity and character.
- Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
- Have experience working within an office or customer service intensive role.
- Have experience communicating with parents or key stakeholders of an organization.
- Embody a strong team player ethic and sense of humor.
- Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.
- Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
- Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
- Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
- Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.
- Must have and maintain a valid driver’s license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records.

### Benefits
Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive (/precollege-positions/#incentive).
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive (/precollege-positions/#incentive).

Program Dates and Times:*

- Limited Spring hours may be available
- Click here for a detailed schedule. (https://vanderbilt365-my.sharepoint.com/:b:/g/personal/mark_m_shivers_vanderbilt_edu/IQAE4xMKcY7_T59iSrCBoNVJAVMrGb3elIq1PyZdTwHOui0?e=z3dDdt)
- Shifts: The standard day lead weekday shift is 7:00AM-3:30PM. Weekend hours will vary.
- The standard night lead weekday shift is 3:00pm-11:00pm. Weekend hours will vary.

- Both shifts support all PTY Precollege Check-In operations for all sessions.

*dates subject to change