Buyer

About Viya:

Viya is the UAE’s leading golf and hospitality management group, operating a portfolio of championship golf courses, award-winning restaurants, premium leisure and recreation facilities, innovative entertainment concepts, and digital platforms. Since launching Emirates Golf Club in 1988, the region’s first all-grass course, the group has expanded to include Dubai Creek Golf & Yacht Club, Jumeirah Golf Estates, Yas Links Abu Dhabi, Saadiyat Beach Golf Club, Yas Acres Golf & Country Club, Topgolf Dubai, Tiger Strikes, and recreation brands such as Viya Fit and Viya Padel.

As part of wasl Hospitality & Leisure, Viya is recognised as a guardian of golfing heritage and a leader in modern hospitality. Its operations are underpinned by the Viya App, a loyalty-driven platform that integrates bookings, rewards, and spendable benefits across the portfolio. Dedicated to innovation, sustainability, and excellence, Viya connects communities to extraordinary experiences and continues to shape Dubai and the UAE as global destinations for sport, leisure, and lifestyle.

Position : Buyer

Department : Procurement

Reports To : Manager - Procurement

Supervises : N/A

( Responsible For )

Purpose and Scope of Position:

To ensure that quality goods and services for the Club are purchased at the best possible price.

Main Duties:

Assisting the Procurement department:

1. Receive and verify Purchase Requests (PR), Requests for Proposals (RFP), and Requests for Information (RFI), ensuring all required specifications and approvals are in place.

2. Identify and evaluate potential suppliers based on price, quality, delivery lead time, and compliance with specifications.

3. Prepare comprehensive price comparison sheets, Negotiation & ensuring transparency and alignment with procurement strategy.

4. Liaise with the concerned department to secure necessary approvals on selected quotations and supplier proposals.

5. Generate Purchase Orders (POs) using the ERP system or manually when required, ensuring accuracy and adherence to procurement policies.

6. Dispatch approved POs to suppliers via email / system generated and confirm receipt.

7. Monitor and follow up on open Purchase Orders to ensure timely delivery and resolve any supplier issues.

8. Generate and submit quarterly reports on pending Purchase Orders and outstanding Purchase Requests for review and action planning.

9. Maintain organized records of quotations, memos, correspondence, Purchase Orders, and related procurement documentation for audit readiness and tracking.

10. Conduct regular coordination meetings with relevant departments to resolve issues, gather feedback, and align on upcoming procurement plans.

Ancillary Duties

· Participate in continuous improvement initiatives and departmental projects aimed at enhancing procurement processes and cost efficiency.

· Represent the Procurement Department in organizational committees (e.g., Staff Committee, Environmental/Green Team, Food & Beverage Committee, Sports Committee).

· Undergo training for emergency roles such as Fire Marshal or First Aider as part of the Club’s safety preparedness efforts.

Quality & Service Excellence

· Demonstrate a clear understanding of Dubai Golf’s Mission, Vision, and Values.

· Apply the 4 Service Steps consistently in interactions with internal stakeholders and external suppliers to ensure service excellence.

4. IT Security Awareness:

a) Read, Understand and comply with all applicable Information Security Policies and Procedures of wasl DG.

b) Co-operate, co-ordinate and share information with Internal/External Audit teams as appropriate and applicable.

c) Attend Information Security Awareness sessions conducted by the wasl IT Department.

d) All Information Security breaches, events, weaknesses, incidents (actual or suspected breaches) shall be immediately reported to the IT Service Desk.

5. Levels of Authority:

Prepared by: Manager - Procurement

Approved by: Manager - Procurement

POSITION: BUYER

MINIMUM QUALIFICATIONS REQUIRED SUPPORTIVE SKILLS

Senior Secondary School Certificate / Diploma/

Bachelor’s Degree

Good knowledge of Purchase operations

2-3 years’ experience in a similar position

good knowledge of MS Office, ERP,

Supplier Evaluation & Negotiation Effective Communication (verbal & written) Time Management & Prioritization Recordkeeping & Documentation Product Specification & Market Research Adaptability & Flexibility Initiative & Proactiveness Continuous Learning Mindset

Id.No. - ______________________________________

Name – ______________________________________

Signature - ____________________________________

Approved by:

____________________________________________________

Manager - Procurement

______________

Date

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Viya is proud to have a thriving, multicultural workforce representing over 80 nationalities, including both Emiratis and expatriates, who bring diverse perspectives, skills, and experiences to our organisation. Our people are at the heart of everything we do, and we foster a culture built on teamwork, passion, and excellence, where every individual is encouraged to grow and contribute to our shared success.