About this role
- Allocate drivers and vehicles to different projects according to operational requirements.
- Prepare and coordinate driver schedules, duty assignments, and transportation requirements.
- Oversee the daily operation and utilization of company vehicles, including cars, vans, and buses.
- Manage vehicle registrations, Mulkiya renewals, insurance, and other vehicle-related documentation.
- Monitor and manage Salik, Darb, ADNOC fuel accounts, and other vehicle-related expenses.
- Coordinate vehicle servicing, preventive maintenance, repairs, and periodic inspections.
- Conduct regular vehicle inspections to ensure roadworthiness, safety, and compliance with UAE regulations.
- Monitor fuel consumption, mileage, vehicle condition, and maintenance records.
- Coordinate with garages, suppliers, insurance providers, and relevant authorities.
- Track vehicle availability and ensure vehicles are assigned and used efficiently.
- Supervise drivers and ensure compliance with company policies, traffic regulations, and safety procedures.
- Maintain accurate fleet records, schedules, and expense reports.
- Monitor fleet operating costs and identify opportunities to reduce expenses.
- Report vehicle breakdowns, accidents, maintenance issues, and operational concerns to management.
- Ensure all vehicles are clean, safe, properly maintained, and ready for daily operations.
Requirements
- 3–5 years of experience in fleet coordination, manpower allocation, transportation coordination, or a similar role.
- Previous experience allocating staff or drivers across multiple projects or sites is highly preferred.
- Experience in landscaping, construction, facilities management, or a similar project-based company is an advantage.
- Strong experience coordinating staff schedules, vehicle assignments, and daily transportation requirements.
- Knowledge of UAE vehicle documentation, including Mulkiya, insurance, Salik, Darb, and fuel accounts.
- Experience coordinating vehicle maintenance, servicing, and inspections.
- Strong organizational, communication, and problem-solving skills.
- Proficiency in Microsoft Excel and daily reporting.
- Valid UAE driving licence is required.