Document Control Specialist

CONSTRUCTION SERVICES PRACTICE

Michael Baker International’s Construction Services staff supports clients by acting as their trusted on-site agent through all phases of construction, from pre-design to close-out, by providing qualified construction managers, inspectors, constructability reviewers, schedulers, estimators   and safety experts. As new technologies evolve throughout the construction industry, innovative ideas are required to maintain and deliver successful construction projects.

What We’re Looking For:

Michael Baker International seeks a Contract Administrator II for our San Antonio, TX office. This position can work remotely.

Michael Baker is seeking a talented Contract Administrator II with a specialization in construction management to help make a difference on large infrastructure-related construction projects. Under limited supervision, the candidate will lead the document control functions on major projects with the definition of standards and workflows for document management as well as supervise the collection, authoring, publication, storing, and retrieval of documents across a variety of project personnel, both internal to Michael Baker and external. This position will work across electronic file management structures while supporting a dedicated technical team in the establishment and utilization of a program-specific Project Management Information System (PMIS).

What You’ll Do:

- Establish project-specific document management procedures and protocols in cooperation with the client
- Maintain the master electronic project files.
- Prepare electronic document templates.
- Prepare records for inactive storage and scan documents as needed to perform distribution and storage duties.
- Act as an enforcer for documents that are past due.
- Review new and revised documentation for suitability and conformance to standards including record retention.
- Track process of design changed documents through an electronic system.
- Compose document transmittals and letters with limited supervision.
- Support Quality Management in the performance of quality reviews and audits.
- Assist with the development of proposals and interviews
- Assist in providing training on documentation and record retention policies, destruction, disaster recovery, procedures and instructions to site personnel.
- As needed, assist Project Managers to meet document deliverable dates and properly document dates of incoming and outgoing documents. Compile all the submittal documents as per the client’s requirements.
- Assist Project Managers and Senior Engineers in project related tasks and deliverables.
- Other duties as assigned.
- Implement effective methods for ensuring document security and manage access to documents appropriately across Michael Baker project staff, client staff, and other third parties.

What You Need to Succeed:

- Knowledge of the Architectural, Engineering and Construction industry.
- Knowledge of how engineering plans are conveyed to the contractor and or client.
- Experience with MS Office Suite
- Experience with Adobe Acrobat and Bluebeam; preferred but not required.
- Ability to work remotely with minimal direct supervision and integrate into a large, remote technical team
- Ability to travel to project sites and work in a project office on a periodic (not permanent) basis is required
- Experience with database and spreadsheet development, management and maintenance
- Experience with design/build construction and working in a project office for a major infrastructure construction project is a plus
- Experience with State Departments of Transportation (or other similar agencies) and their approaches and methods to managing large transportation projects is a plus
- Strong written and verbal communication skills, including ability to be proactive with enforcing document control requirements and standards

COMPENSATION

The approximate compensation range for this position is $30/hr - $48/hr. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.

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