Program Administrator, Strategic Initiatives (TERM)

Date Posted: 10/16/2026
Req ID: 50597
Faculty/Division: Henry N.R. Jackman Faculty of Law
Department: Henry N.R. Jackman Faculty of Law
Campus: St. George (Downtown Toronto)
Position Number: 00059634
Existing Vacancy: Yes

Description:

About us:

The Henry N.R. Jackman Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its many legal clinics and public interest programs. Jackman Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

Your opportunity:

Jackman Law is undertaking a range of strategic initiatives designed to advance the Faculty's priorities and strengthen its academic programs, student experience and broader engagement. This is an exciting opportunity to join a collaborative team and contribute to the development and implementation of high-impact initiatives across the Faculty.

Under the general direction of the Head of Strategy and Transformation & Senior Advisor to the Dean, the Program Administrator, Strategic Initiatives will provide project, program and administrative leadership for a diverse portfolio of strategic priorities. The incumbent will coordinate projects from planning through implementation, support the development and delivery of new and evolving programs, build strong relationships with internal and external partners, and help ensure initiatives are delivered effectively, thoughtfully and on schedule.

Your responsibilities will include:

- Planning and implementing project phases for programs and strategic initiatives.

- Coordinating meeting schedules, agendas, materials, deadlines, action and follow-up items for the Head of Strategy and Transformation & Senior Advisor to the Dean.

- Implementing plans and process improvements for Faculty program activities and initiatives.

- Fostering cooperative working relationships with a wide variety of internal and external contacts, such as faculty, staff, students, and partners.

- Drafting internal and external communications in support of strategic priorities and initiatives.

- Conceptualizing, organizing and executing event and programming activities.

- Supporting funding opportunities by drafting funding applications.

- Monitoring accounts for a project and/or program.

Essential Qualifications:

- Bachelor's degree or acceptable combination of equivalent experience.

- Minimum five years of relevant experience in program administration, project coordination, or strategic initiatives, preferably within a higher education or similarly complex organization

- Demonstrated experience coordinating multiple projects or initiatives, including establishing work plans, managing timelines and deliverables, coordinating stakeholders, and identifying and resolving issues.

- Experience supporting the development, implementation and administration of programs, services or strategic initiatives.

- Demonstrated experience interpreting and applying policies, procedures and guidelines and exercise sound judgment in determining appropriate courses of action.

- Experience researching and analyzing information, processes or programs and developing recommendations for improvement.

- Experience providing executive support to a senior leader, including managing meeting schedules, agendas, materials, deadlines, action and follow-up items, and arranging travel.

- Experience developing effective working relationships with a wide range of internal and external stakeholders.

- Experience planning and coordinating events involving multiple stakeholders.

- Demonstrated experience drafting, editing and proofreading high-quality communications, reports, correspondence and other materials for internal and external audiences.

- Experience coordinating promotional, outreach or communications activities across print and/or digital channels.

- Experience gathering and analyzing data and preparing reports and other information to support planning and decision-making.

- Experience supporting funding applications, including researching opportunities, gathering information, preparing application materials and monitoring deadlines.

- Experience with project or program financial administration, including monitoring budgets/accounts, processing expenses and ensuring appropriate approvals.

- Demonstrated ability to manage competing priorities and deadlines while maintaining a high degree of accuracy and attention to detail.

- Excellent organizational, project management and problem-solving skills.

- Excellent written and verbal communication skills.

- Strong interpersonal skills and demonstrated ability to work collaboratively and effectively with colleagues and stakeholders at different levels of an organization.

- Demonstrated discretion and judgment in handling confidential, complex and sensitive information.

- Strong computer skills and demonstrated ability to learn and use relevant administrative, communications and data-management systems.

Assets (Nonessential):

- Experience working in a university, professional school or other complex academic environment.

- Knowledge and understanding of the legal community and profession.

To be successful in this role you will be:

- Achievement oriented

- Adaptable

- Collaborative

- Diplomatic

- Discerning

- Organized

- Proactive

- Resourceful

Closing Date: 10/27/2026, 11:59PM ET
Employee Group: USW
Appointment Type : Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $89,794 with an annual step progression to a maximum of $114,832. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Divisional HR Office Email: [email protected]

NOTE : This posting is for a one year term opportunity with the possibility of an extension

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.