About this role
WE ARE HIRING: IMS ASSISTANT!
PRIORITY: Candidates with experience in ADMINISTRATIVE WORK, DOCUMENTATION, AND CLERICAL TASKS!
Work Location: Bian City, Laguna
Salary: ₱18,000–₱25,000/month
Employment Type: Project-Based
Work Schedule:
- Monday: 7:45 AM – 6:15 PM
- Tuesday–Friday: 7:45 AM–5:00 PM
Job Qualifications:
- College degree required
- 2–3 years of experience in clerical, administrative, filing, or documentation work
- Proficient in MS Office, particularly Word and Excel
- Strong filing, encoding, and document management skills
- Highly organized, detail-oriented, and capable of managing multiple deadlines
- Good communication and coordination skills
- Willing to learn IMS, ISO, EHS, and compliance requirements
- Willing to start ASAP
Job Responsibilities:
- Document control: maintain physical and digital IMS files, the Master Document List, registers and revision records
- Monitoring: track document expiry, review dates, approvals and pending submissions, and follow up with departments
- Records and trackers: encode and update IMS trackers, checklists, databases and supporting evidence (attendance, photos, certificates)
- Audit support: organize evidence for internal and external audits and inspections, and track findings and corrective actions
- EHS and compliance records: keep SDS, chemical inventory, permits, licenses, certificates, emergency preparedness and drill records
- Admin support: prepare reports, presentations and minutes, and schedule IMS meetings, inspections, training and drills
- Continuous improvement: flag missing or outdated records and help improve the filing and monitoring system
How to Apply:
Interested applicants may send their updated CV to [email protected] .
Email Subject: Name – IMS Assistant, Location