Administrative & Marketing Assistant - Hourly

Administrative & Marketing Assistant

NE Seattle Catholic Community | Seattle, WA

NE Seattle Catholic Community (NESCC), serving Assumption, Our Lady of the Lake, St. Bridget, and St. Catherine of Siena parishes, is seeking a friendly, organized, and creative Administrative & Marketing Assistant to join our team!

This position provides essential administrative support while assisting with communications, marketing, and parish life activities across our four parish locations. The ideal candidate is detail-oriented, comfortable managing multiple priorities, enjoys working with people, and brings a positive, collaborative approach to their work.

Key Responsibilities

Administrative Support

- Provide general office support, including answering phones and assisting parishioners.

- Coordinate meetings, prepare agendas, take minutes, and arrange hospitality.

- Assist with Safe Environment administrative requirements.

- Maintain parish calendars, schedules, Mass intentions, and prayer requests.

- Assist with staff celebrations, correspondence, and special projects.

Communications & Marketing Support

- Assist with creating and producing weekly parish bulletins using Canva.

- Support social media content creation, scheduling, and posting.

- Maintain and update website calendars, liturgical schedules, and parish information.

- Provide administrative and creative support for stewardship and fundraising campaigns.

- Assist the Communications Director with additional projects as needed.

Parish Life & Event Support

- Assist with planning and coordinating parish events, gatherings, and celebrations.

- Support coffee hours and other parish hospitality activities.

- Coordinate scheduling and use of parish meeting and event spaces.

- Work collaboratively with staff and volunteers across all four parish locations.

Qualifications

Required Skills and Experience

- Strong organizational skills and attention to detail.

- Excellent written and verbal communication skills.

- Proficiency with Microsoft Office or Google Workspace.

- Experience using Canva for graphic design and document creation.

- Familiarity with social media platforms, particularly Facebook and Instagram.

- Ability to manage multiple tasks, prioritize deadlines, and work independently.

- Friendly, professional demeanor and a commitment to excellent service.

- Ability to work collaboratively with staff, parishioners, and volunteers.

Preferred Qualifications

- Experience with Monday.com or similar project management software.

- Experience with website content management.

- Previous administrative experience in a parish, nonprofit, school, or community organization.

- Familiarity with Catholic parish life, traditions, and ministries.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicants skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.