About this role
About Viya:
Viya is the UAE’s leading golf and hospitality management group, operating a portfolio of championship golf courses, award-winning restaurants, premium leisure and recreation facilities, innovative entertainment concepts, and digital platforms. Since launching Emirates Golf Club in 1988, the region’s first all-grass course, the group has expanded to include Dubai Creek Golf & Yacht Club, Jumeirah Golf Estates, Yas Links Abu Dhabi, Saadiyat Beach Golf Club, Yas Acres Golf & Country Club, Topgolf Dubai, Tiger Strikes, and recreation brands such as Viya Fit and Viya Padel.
As part of wasl Hospitality & Leisure, Viya is recognised as a guardian of golfing heritage and a leader in modern hospitality. Its operations are underpinned by the Viya App, a loyalty-driven platform that integrates bookings, rewards, and spendable benefits across the portfolio. Dedicated to innovation, sustainability, and excellence, Viya connects communities to extraordinary experiences and continues to shape Dubai and the UAE as global destinations for sport, leisure, and lifestyle.
JOB DESCRIPTION
Position : JUNIOR BUYER
Department : PROCUREMENT
Reports To : ASSISTANT MANAGER - PROCUREMENT
Supervises : N/A
( Responsible For )
Purpose and Scope of Position:
To assist in the procurement of quality goods and services for the Club at the best possible value, while ensuring timely processing of purchasing requests, supplier coordination, and procurement administration in accordance with company policies and procedures.
Main Duties
- Receive and review Purchase Requisitions (PR), RFQs, RFIs, and related procurement requests, ensuring all required information is complete.
- Source products, obtain quotations, and identify suitable suppliers based on quality, price, and delivery requirements.
- Prepare and analyze price comparisons for management review and recommendation.
- Coordinate with requesting departments to obtain approvals for quotations and comparisons.
- Prepare and issue Purchase Orders (POs) through the ERP system or manual process as required.
- Send approved Purchase Orders to suppliers via email and maintain communication regarding order status.
- Follow up on open Purchase Orders, pending deliveries, and supplier commitments to ensure timely receipt of goods and services.
- Coordinate with stores, end users, and suppliers to resolve procurement-related issues.
- Maintain procurement records, supplier files, quotations, purchase orders, contracts, and related documentation.
- Prepare periodic reports on pending Purchase Orders, pending Purchase Requisitions, and procurement activities.
- Support supplier registration, qualification, and compliance documentation.
- Participate in regular meetings with departments to discuss procurement requirements and upcoming plans.
- Assist Buyers and Procurement Managers with sourcing activities, tender processes, and market research.
- Ensure compliance with procurement policies, procedures, and internal controls.
2. Ancillary Duties :
In line with the Club’s strive for continuous improvement, you may be requested to participate in various extra activities contributing towards individuals and organizational growth.
Represents the department or a group in various committees, such as the Staff Committee, Green Theme (environmental), Food Committee, Sport Committee or projects. Be trained as a Fire Marshall or First Aider.
3. Quality Responsibilities :
Aware of Dubai Golf Mission, Vision and Values. Will be responsible to apply the 4 Service Steps throughout serving internal and external customers.
4. IT Security Awareness:
- Read, Understand and comply with all applicable Information Security Policies and Procedures of wasl DG.
- Co-operate, co-ordinate and share information with Internal/External Audit teams as appropriate and applicable.
- Attend Information Security Awareness sessions conducted by the wasl IT Department.
- All Information Security breaches, events, weaknesses, incidents (actual or suspected breaches) shall be immediately reported to the IT Service Desk.
5. Levels of Authority:
Prepared by: Assistant Manager Procurement
Approved by: Senior Manager Procurement
POSITION: JUNIOR BUYER
MINIMUM QUALIFICATIONS REQUIRED
SUPPORTIVE SKILLS
Diploma or Bachelor's Degree in Business Administration, Supply Chain, Procurement, or a related field.
Good negotiation, communication, and supplier management skills.
1-3 years of experience in procurement, purchasing, or supply chain operations.
Strong attention to detail and ability to manage multiple priorities.
Knowledge of ERP procurement systems and Microsoft Office applications
Experience within hospitality, leisure, or golf industry is an advantage.
Id.No. - ______________________________________
Name – ______________________________________
Signature - ____________________________________
Approved by:
____________________________________________________
Senior Manager Procurement
______________
Date
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Viya is proud to have a thriving, multicultural workforce representing over 80 nationalities, including both Emiratis and expatriates, who bring diverse perspectives, skills, and experiences to our organisation. Our people are at the heart of everything we do, and we foster a culture built on teamwork, passion, and excellence, where every individual is encouraged to grow and contribute to our shared success.